Project Administrator - Rail Transit Exp
Summary
Project Administrator supporting WMATA rail transit capital and construction programs in New Carrollton, MD: keeps project records and document control organized, schedules meetings, tracks deliverables and deadlines, supports invoicing/budget tracking, and compiles progress reports. Core tooling is Microsoft 365; construction management software (Procore, Unifier, e-Builder) is a plus.
Position Overview
Cornerstone is seeking a Project Administrator to provide administrative and project controls support for Washington Metropolitan Area Transit Authority (WMATA) capital and construction programs. The Project Administrator keeps project records, correspondence, schedules and reporting organized and on time so the project team can focus on delivery.
Major Duties and Responsibilities
- Maintain project files, logs and document control records (correspondence, RFIs, submittals, change orders, meeting minutes) in line with WMATA and contract requirements.
- Prepare, format and distribute project correspondence, transmittals, reports and presentations.
- Schedule and coordinate project meetings; prepare agendas, take minutes and track action items to closure.
- Track project deliverables, milestones and deadlines; alert the Project Manager to items at risk.
- Support invoicing, timesheet collection, purchase requests and budget tracking.
- Compile monthly progress reports and status updates for WMATA and internal leadership.
- Coordinate staff onboarding needs, including WMATA badging, training records and Roadway Worker Protection (RWP) scheduling.
- Serve as a point of contact among WMATA staff, contractors, consultants and the project team.
- Maintain staffing, contact and equipment lists, and support project closeout documentation.
Required Qualifications
- At least five (5) years of total professional experience.
- At least one (1) year as a Project Administrator or in a highly relevant role (for example, Project Coordinator, Project Assistant, Document Control Specialist, Office Engineer or Contract/Program Administrator).
- Experience managing project records, correspondence and deliverable tracking for multiple tasks or projects at once.
- Proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams, SharePoint).
- Strong written communication, organization and attention to detail.
- Ability to obtain a WMATA vendor badge and complete Roadway Worker Protection (RWP) training.
Preferred Qualifications
- Previous WMATA experience, as an employee or on a WMATA contract, including familiarity with WMATA procedures, reporting and badging.
- Experience on transit, rail or other public-sector construction programs.
- Associate's or bachelor's degree in business administration, construction management or a related field.
- Experience with construction management or document control software such as Procore, Unifier or e-Builder.
Salary Range: $75,000 to $110,000 YR