Project Administrator - Senior

Wood is currently recruiting for a Senior Project Administrator based in our Houston office. Authorization to work permanently in the U.S. without sponsorship required.

#LI-Onsite

• Answers incoming phone calls and addresses emails
• Greets visitors and assists in resolving issues
• Interfaces with clients and vendors and ensures outcomes are appropriately communicated
• Coordinates and schedules meetings and special events
• Organizes and maintains files and records
• Prepares, formats, and distributes documents such as meeting minutes, complex reports, presentations, and studies
• Facilitates domestic and/or global travel
• Format documents as required
• May maintain a SharePoint site
• May process requisitions
• May support luncheons

• Proven experience supporting administrative activities
• Demonstrates a professional manner in appearance
• Must possess the ability to read, write, and comprehend written and spoken English
• Intermediate knowledge of MS Office, Adobe, Microsoft Teams, SharePoint, Visio, and other software programs as required
• 5+ years’ minimum experience in this type of capacity
• Ability to operate office equipment including computer, keyboard, mouse, copier, and phone
• Strong PC skills with ability to enter data and verify accuracy
• Strong knowledge in developing and maintaining complex spreadsheets, reports, presentations, and studies
• Strong knowledge of document formatting; ability to maintain and modify formats of spreadsheets and other project documents in order to complete tasks
• Ability to learn other applications and use databases as required
• Strong understanding of the project Supply Chain function, terminology, policies and procedures
• Effective oral and written communication skills with professional vocabulary, professional grammar, and the ability to independently compose routine written communications
• Excellent organization and time management skills and abilities to meet deadlines
• Detail oriented with a strong ability to multi-task
• Ability to resolve problems and questions independently
• Ability to maintain confidential / sensitive files and records