Project Administrator
Summary
Provides administrative support to project teams: tracking project progress, maintaining job files and documentation, preparing and auditing client invoice billing, reconciling vendor costs, and assisting with accounts receivable and collections. The role emphasizes organization, accuracy, and stakeholder communication rather than hands-on technical work.
CONTEXT OF THE
ROLE
The Project Administrator
is responsible for providing administrative support to project
teams. They assist in tracking project progress and maintaining
project documentation. They are also involved in invoice
billing, audits, and communication with stakeholders. Strong
organizational and communication skills are essential for this
role, as well as the ability to work well under pressure and
meet deadlines.
PURPOSE OF THE
ROLE
- Prepares, tracks and
compiles all required field data
- Maintain job files
(both hard files and electronic), update company-based
programs.
- Provides accurate and
up to date information on time sensitive material.
- Interacts with
vendors, contractors, employees
- Communicate with
Operations Team regarding invoicing questions, reviews
and revisions
- Validate daily
paperwork and reconcile costs with vendor invoices
- Prepare invoice
billing packages for clients, including support documents
- Update invoices daily
and communicate current value
- Audit invoices before
distribution against customer contracts
- Assist with A/R
duties including collections
- Other duties on an ad
hoc basis as required.
Job Complexity:
- Invoice and credit
memo generation and delivery
- Collects all daily
reports, timesheets and sign-in-sheets, and material
tracking. Reviews and organises information.
Requirements
QUALIFICATIONS/EDUCATION and
EXPERIENCE:
- Matric
- Business,
Administration and or related qualifications are advantageous
- 2 Years of Project
Administration/Project management experience.
- 2 Years of Office
Management experience
CORE SKILLS AND
COMPETENCIES
- Detail oriented and
works with a high degree of accuracy.
- Highly organized and
adaptable.
- Intermediate
problem-solving abilities
- Must be self-directed
and able to complete projects with limited supervision.
- Ability to meet
deadlines.
- Intermediate time
management skills.
- Able to handle
multiple projects.
- Willing to assist
others when needed
- Ability to set
and monitor goals
Benefits
- Competitive Salary
- Attendance bonus
- Performance-based Incentives
- Career
progression and promotion opportunities
- Group
Life Plan (Life Cover, Disability Benefit and Dread Disease
and Funeral Cover)