Project Assistant (Outreach department)

As Project Assistant, Trainee, you will support our Project Managers across the different phases of strategic projects in Public Diplomacy and Strategic Communication. This traineeship, under a CIP (Convention d'Immersion Professionnelle) contract, is designed to give you hands-on exposure to project and bid management in an international, fast-paced environment, while building the practical skills needed for a career in international cooperation and communication.
You will work from our headquarters in Brussels, supporting colleagues who manage projects and contracts across a wide range of countries. Key responsibilities

Project acquisition support

• Support the team with research and fact-finding for new project opportunities, focusing on EU foreign policy communication;
• Assist with proposal drafting, formatting, and compiling supporting documents;
• Help maintain and update our database of experts, clients, and partners;
• Contribute to a positive image of GOPA with key partners and stakeholders through professional day-to-day interactions.

Project management support

• Provide administrative and logistical support to ongoing projects, including scheduling, note-taking, and document management;
• Assist with the coordination of communication and event-related activities under the guidance of a Project Manager;
• Support monitoring and reporting tasks to help projects stay on track;
• Help prepare materials for client meetings and represent GOPA professionally when involved in field or remote support.

• A university degree in a related field, such as PR, Communication, Journalism, International Relations, Political Science, European Studies, Management, etc.;
• Eligibility for a CIP contract (please confirm your eligibility before applying);
• A genuine interest in EU policies, priorities, and foreign policy communication;
• Strong drafting and communication skills in English; a good command of French is desirable, while proficiency in other languages such as Arabic, Spanish or Russian is considered an asset;
• Interest or first exposure to business development activities (expert searching, proposal support) is a plus;
• Comfort with standard office tools; interest in emerging technologies, AI tools, and event management platforms is a plus;
• Good organisational skills, attention to detail, and the ability to manage multiple small tasks at once;
• A strong team player in a multicultural, multilingual environment;
• Curiosity, a proactive attitude, and willingness to learn;
• A well-thought-out and written motivation letter.

What we offer :

• A CIP traineeship contract based in Brussels, Belgium, for an initial period of 6 months, with the associated benefits and conditions defined by the CIP framework;
• The possibility to extend the traineeship for an additional 6 months, depending on project needs and performance;
• A possibility of a permanent contract as Junior Project Manager. While not automatic, many of our current team members started as trainees and were later offered a Junior Project Manager contract after 6 or 12 months;
• Close mentorship and on-the-job training from experienced Project Managers;
• Real exposure to the full lifecycle of international bids and projects;
• Flexible working hours, with the possibility of remote working days in line with company policy;
• A dynamic, collaborative, and fun team environment.