Project Assistant
Summary
Provide high-level administrative support to leadership, managing calendars, expenses, meetings, and confidential communications using Microsoft Office tools.
Job Title: Project Assistant
Duration: 12-month Contract-to-Hire
Location: Atlanta, GA 30319
Pay Rate: $27/hr - $29/hr
Project Assistant Qualifications
Duration: 12-month Contract-to-Hire
Location: Atlanta, GA 30319
Pay Rate: $27/hr - $29/hr
Project Assistant Qualifications
- High School Diploma/GED Required
- Minimum 8 years relevant experience
- Requires ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills
- Knowledge of Microsoft Word, Excel, Access, and PowerPoint is required
- Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks
- Demonstrated ability to communicate with all levels within an organization
- Must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located
- Provide high level administrative support to Global Practice Manager and Leadership Team
- Facilitate smooth communication between Global Practice leader and group, and internal and external clients - this may include other leadership members, company executives, client executives, government officials, media, and internal employees
- Assist to Global Practice Manager and leadership team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested
- Responsible for handling sensitive and confidential information
- Provide general administrative support for company projects
- Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, emails, reports, and presentations
- Organize and maintain project files, filing system and project communications
- Provide data entry or other clerical needs on projects
- Provide support in updating record copies, engineering project documentation and changes
- Maintain the security and confidentiality of calendars, files, records and files
- Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner
- Prepare a variety of communications including emails, meeting agendas, and meeting minutes
- Facilitate document approvals and processing which includes but not limited to invoices, contracts and other confidential documents
- Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets
- Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup
- Manage the logistics of large group events
- Evaluate bids and negotiate contracts of significant value for meeting and celebration venues
- Oversee catering and conference room management for division meetings and events
- Arrange conference calls and related conference room set-up. Coordinate with IT to ensure A/V equipment is in working order
- Prepare outgoing mailings and labels, including e-mail and fax