Project Assistant

Project Assistant | Part-Time

Capital Area Health Network (CAHN)
Richmond, VA — On‑Site Position

Make a real impact with Capital Area Health Network (CAHN), a dynamic and growing Federally Qualified Health Center (FQHC) located in the heart of Richmond, VA. We’re expanding our team and seeking talented, mission‑driven professionals who want to elevate community health. At CAHN, we innovate, we serve with purpose, and we are just better. Step into a role where your work creates lasting change.

Our Core Values

Compassion – We treat every person with dignity and fairness, ensuring no one feels alienated or discriminated against.
Accountability – We safeguard confidentiality and remain transparent with all stakeholders.
Reverence – We are called to serve and uplift those in need while fostering mutual respect.
Excellence – We commit to continuous learning to deliver culturally responsive, high‑quality care.
Stewardship – We manage resources responsibly for the benefit of our organization and community.

Who We Are

CAHN provides comprehensive primary care, dental services, and behavioral health support, ensuring every person receives the quality care they deserve—regardless of background or circumstance.

Our Mission:
To deliver effective, accessible, and culturally responsive care, education, and advocacy that promote health and quality of life.

Discover a place where your work makes a difference.
Discover Capital Area Health Network.

Job Summary

Capital Area Health Network (CAHN) is seeking a detail-oriented and organized Project Assistant to support organizational initiatives focused on compliance, records management, data integrity, and operational efficiency. This part-time, direct-hire position will assist with the coordination and completion of special projects that support CAHN's mission, regulatory requirements, and organizational goals.

Essential Functions

The following duties are considered essential functions. Reasonable accommodations may be made in accordance with the ADA to enable individuals with disabilities to perform these functions.

• Provide administrative, organizational, and project support for initiatives that advance operational, compliance, quality, and strategic objectives.
• Assist with the planning, coordination, implementation, and monitoring of projects across multiple departments and functional areas.
• Track project activities, timelines, deliverables, and outcomes to ensure timely completion of assigned tasks.
• Collect, organize, maintain, and analyze data to support reporting, decision-making, and project objectives.
• Prepare and maintain project documentation, records, reports, spreadsheets, and other related materials.
• Support process improvement efforts by identifying opportunities to enhance efficiency, organization, data integrity, and workflow effectiveness.
• Assist with document management activities, including record retention, digitization, file maintenance, version control, and archival processes.
• Maintain organized electronic and physical filing systems in accordance with organizational standards and regulatory requirements.
• Support compliance-related activities by tracking requirements, maintaining documentation, and assisting with audits, reviews, and reporting as assigned.
• Perform data review, validation, and cleanup activities to promote accuracy, completeness, consistency, and integrity of organizational records and systems.
• Coordinate and support meetings, communications, training initiatives, and follow-up activities related to assigned projects.
• Collaborate effectively with staff, leadership, and stakeholders to accomplish project goals and organizational priorities.
• Maintain confidentiality and protect sensitive organizational, employee, and patient information in accordance with applicable policies and regulations, including HIPAA.
• Adapt to changing priorities and support special projects and organizational initiatives as business needs evolve.
• Perform other duties and responsibilities as assigned.

Schedule

• Part-time role approximately 30 hours per week.
• This is an on‑site position.

Benefits at CAHN

We value our team, and it shows in our comprehensive benefits package:

Health Coverage

• Medical, Dental, and Vision Insurance
• Secondary Gap Insurance
• Prescription Drug Plan
• Supplemental Policies through Colonial Life

Financial Security

• 401(k) Retirement Plan with up to 3% Company Match
• Employer‑Sponsored Short‑Term Disability
• Employer‑Paid Life and AD&D Insurance

Work‑Life Balance

• Paid Time Off (PTO) accrued beginning Day 1
• Self‑Care Floating Holidays
• 8.5 Paid Holidays

Additional Support

• Employee Assistance Program (EAP)
• Public Service Loan Forgiveness (PSLF) eligibility

We are committed to supporting your well‑being—at work and beyond.

Education & Experience

• High school diploma or equivalent required; Associate degree preferred.

• Minimum of one year of administrative, healthcare, project coordination, or related experience preferred or any equivalent combination of education, training, and experience which provides the required knowledge and abilities.

• Strong organizational and time management skills.

• Excellent attention to detail and accuracy.

• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

• Ability to handle confidential information with discretion.

• Strong written and verbal communication skills.

• Ability to work independently and manage multiple priorities.

Qualifications

To perform this job successfully, individuals must be able to carry out each essential function satisfactorily. The requirements listed represent the knowledge, skills, abilities, and other characteristics necessary for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment & ADA Notice

This position may involve exposure to infectious agents, including HIV, hepatitis, and tuberculosis. Essential job duties are listed above and may be modified as needed under applicable ADA guidelines. Employees may be required to perform other job‑related responsibilities as assigned and may request reasonable accommodations at any time.