Project Co. Head of Planning and Project Control ​

Transdev Group is looking for a Project Co. Head of Planning and Project Control Mobility Company At Transdev, we are proud to provide 12 million passenger trips on average everyday thanks to efficient, easy to use and environmentally friendly transportation services that connect people and communities. Our approach is rooted in long-term partnerships with businesses and public authorities, and in the relentless pursuit of the safest and most innovative mobility solutions. We are a team of people serving people, and mobility is what we do. Transdev is jointly held by Caisse des Dépôts Group and the Rethmann Group. In 2023, with 102,000 employees in 19 countries, the Group generated total revenues of €9,33 billion. Destination/ Roadmap Transdev is part of a Consortium that includes two other highly experienced local and global partners who, together, have over 50-years of service delivery experience: Nesma Company Ltd, our Saudi based partners, who hold 51% of the ownership in the Consortium. Transdev, who own 36% of the ownership in the Consortium; and Moventis-TCC, our Spanish based partner, who own the remaining 13%. The Consortium is currently bidding for a public transport Contract in the Kingdom of Saudi Arabia (KSA). The Madinah BRT Project consists in the greenfield development and operation of a BRT- and bus-based public transport network. Key Responsibilities The project will be delivered as follows: Project Co – this will be a Special Purpose Vehicle (SPV): That will establish a contractual relationship with the Madinah Development Authority (MDA) to deliver all Works (Depots, ITS, Bus, etc.) and Services requirements throughout the initial 2-year Works Period (EPC mobilization phase), and then throughout the 10-year Services Period. Operation Maintenance Company (O M Co): this will be the organization that will assume responsibility for operating the BRT services at the end of the 2-year mobilization phase. It will be responsible for providing the Operating, Maintenance and support services for the BRT, and will have a typical organizational structure of a bus operating company, tailored to the unique requirements of Madinah. Should the Consortium be awarded this Contract, the Head of Planning and Project Control will form part of the leadership team of the Madinah Project Co for a 3-year period from the point of Preferred Bidder (expected to be announced in Q1 2025) start of Works Period through to the services availability date (which includes defect liability period during 1st year of the Services Period). The successful candidate is expected to bring program management control expertise and play a critical role in the delivery on time on budget of the Works. Working closely with the other members of management team and external stakeholders, he/ she will ensure that we achieve targets and service level objectives aligned with contractual obligations and Client expectations. As part of this process, the Head of Planning and Project Control is expected to work alongside the key Contractors employed by both the Consortium and the Client (MDA) to monitor and control the overall quality and compliance of each deliverable. The Head of Planning is responsible for You will be part of Executive Committee which will comprise of key senior leaders from both SPV and O M Co in charge of delivery the project. Key responsibilities for the Executive Committee that will be in place throughout the 12-years of the Contract Period, will include: Owning the vision for the project Leading the project, providing clear leadership and direction throughout its life Securing the budget required from the outset to set up and run the project, and fund the transition activities so that the desired benefits can be realized. Providing overall direction and leadership for the delivery and implementation of the project Having accountability for its outcomes Being accountable for the project’s governance arrangements Managing the interface with key senior stakeholders, keeping them engaged and informed Managing the key strategic risks facing the project Maintaining the alignment of the project to the MDA’s strategic direction Main missions consist in: During the Works Period: Control of time budget during the Works period are recognized as critical issues for the Consortium. Coordinate with serve as contact point for Independent Certifier (IC) The Independent Certifier will be appointed jointly by the Consortium, MDA, the Financiers’ Engineer (acting on behalf of the senior lenders of this PPP project). Their key role will be to ensure that everything (Works delivered by Consortium Procurer Works delivered by contractor appointed by MDA) is delivered in accordance with the Contractual requirements. IC will be responsible to issue all the Certificates required to start the Services Period. Serve as Head Planning Project Control: Ensure Services Period will start as per initial planning agreed developed at bid submission therefore that project timelines are met and that all relevant parties are held accountable for. Control together with Chief EPC Officer Interface and relevant Director (Head of Fleet, Head of ITS, Head of Construction etc.) the progress of design / construction/ procurement against initial / contractual planning obligations, plus the accuracy of monthly progress report submitted by Key Subcontractors / Suppliers of SPV. Monitor progress of Procurer works (MDA) understand impact of any change. Control Contractors works’ quality through regular on-site inspection and audits Control together with Chief EPC Officer Interface and Chief Financial Officer, the Monthly Payment Claim (supported by approved monthly progress report) submitted by Key Subcontractors / Suppliers of SPV against contractual drawdown schedule. Control and update if required, the Project planning through reliable project management methodologies, ensuring: Integration of each component with a key focus on the delivery timelines, ensuring that, always, the dependencies and inter-dependencies are aligned. Progress is monitored against each component of the planning and controls are implemented to ensure timely and efficient delivery. Coordination with various workstreams and stakeholders to ensure alignment and effective communication (as per above) Resolution of directional issues between workstreams/contractors, which need the input and agreement of senior stakeholders to ensure the progress of the project. Work with Chief Executive Director O M co / Head of Mobilization and Service Delivery and Chief Financial Officer to ensure on budget a timely ramp up / recruitment / training mobilization of staff required for the Services Period Steer the Safety, Audit Risk Management Committee of the Consortium chaired by the CEO of SPV and comprising the Management Team board representative. Preparation of comprehensive reports and presenting findings to senior management Implementation, management and maintenance of an Electronic Document Management System (EDMS) Acting as Secretary to the Executive Committee, ensuring that actions are tracked to completion and Minutes of Meeting are issued promptly following each meeting. Service Delivery (during the Services Period) For the start of the Defect Liability Period first 12-months of the Services Period, will ensure the: Smooth transition to / start of Services Period Effective timely closing of any punch list minor defect in coordination with Chief EPC Officer Interface and relevant responsible / stakeholders Report Ongoing audit of the quality assurance system, reporting findings on a regular basis to the Consortium Preparation of comprehensive quality assurance reports and presenting findings to senior management Implementation of an efficient contract management plan in coordination with Executive Committee members Work with CEO SPC and Chief Executive Director O M co to define negotiate with MDA acceptable performance regime (availability performance KPIs) during contractual calibration period (9-month period from start of Services Period) Management and maintenance of the Electronic Document Management System (EDMS)