Project Controls Coordinator

The successful performance of a project depends on appropriate planning and execution. Project Controls Coordinator is responsible for project metrics such as cost, time, and resources as well as workflow, documentation, and communication. This position will support Project Managers, using cost control processes and tools, to plan and manage project cost and schedule, and mitigate risks that may impact a project, while maintaining quality control and document control requirements. The ideal candidate must be able to coordinate with several Project Managers, Discipline Leads, and balance multiple projects and priorities.

Joining our team as a Project Controls Coordinator offers significant opportunities for mentorship and growth, through working on diverse projects, both small and large, and working directly with internal and external clients. We are committed to fostering a culture of inclusion, empowerment, and thought leadership.

Your Opportunity

As part of the Project Management team, our Project Controls Coordinator provides financial analysis support, accurate commitment and expenditure information, performance data, timely cost forecasts, and forward-looking advice to Project Management to support achievement of budget objectives. This role requires being an integrated member of project teams and interfacing with internal staff such as office leadership, internal financial managers, design teams, and external clients and consultants.

In addition, this role includes assisting Project Managers in organizing and maintaining project records in conformance with Stantec’s internal practice frameworks throughout the project development process including tracking submittals, Requests for Information, and Change Orders during construction.

Your Key Responsibilities

• Fully understanding scope of the project and working closely with the project team to maintain a current and accurate knowledge of project status, issues, and changes.

• Actively participating in development and maintenance of project setup documentation, proposals, WBS (Work Breakdown Structure), budgets, cashflows, estimates to complete, resource planning, status reports, change management and schedules.

• Reporting to Project Managers and Project Controls Manager to help address financial project matters. This may include but is not limited to developing revenue forecasts and fee curves, identifying variances and barriers to maintaining budget or schedule in a timely manner, and producing understandable and useful financial reports.

• Providing assistance with client reporting & project invoicing/billing. This may include This may include but is not limited to liaising with finance team for accurate, timely and compliant project and client billing, completing reconciliations, monitoring AR/AP, monitoring consultant budgets, assisting Project Manager with review and approval of consultant billing, and preparing client status reports as needed.

• Assisting Project Managers with compliance of Stantec and ISO standards for Project Management, including participation in audits.

• Overseeing and assisting with coordination of document control requirements (quality reviews, specifications, RFI’s, submittals, revision control).

• Provide EVM (Earned Value Management) training and guidance to project teams

• Understanding, optimizing, and implementing Project Controls processes and system(s) for various project functions.