Project Controls Manager

The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?

Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future—join us!

Your Opportunity

Joining our team of Architects and Interior Designers as a Project Controls Manager offers significant opportunities for mentorship and growth, through work on Commercial projects both large and small, in the Boston Metro area. We are committed to fostering a culture of inclusion, empowerment, and thought leadership.

Our new office is in the heart of Boston, steps away from Post Office Square, the Old State House, Downtown Crossing and Faneuil Hall. The locations is a commuter’s dream, being only a 5-min walk from all subway lines (Red, Orange, Green, and Blue), and within easy walking distance from both North and South Stations and many coffee and dining options. Office amenities include secure bike storage, a shower room, lockers, and employee lounge space looking over historic architectural buildings and features of downtown Boston. The building recently opened their fitness center space on the lower level, accessible 24/7.

Actions and decisions may have a significant influence on the operational or financial results of the projects.

Your Key Responsibilities

Project Finance & Agreements

• Actively participate in development of project budgets and schedules.
• Assist with preparation of client proposals.
• Prepare and track consultant RFP’s and proposals.
• Prepare and maintain forms for project setup, and work with accounting to get project numbers and tasks.
• Maintain project plans for use in budgets, schedules, staffing, Estimates to Complete, Earned Value Analysis, and forecasting. Identify potential deviations.
• Track consultant budgets and billing.
• Assist with client invoicing, Accounts Receivable, monitoring consultant budgets, and consultant invoice reviews.
• Interface with clients and consultants regarding billing inquiries.
• Assist Project Managers with preparation and tracking of Changes in Service.
• Ensure that Estimates to Complete are regularly entered into our systems, and assist PMs with monthly and quarterly Estimates to Complete.

Project Assistance and Document Controls

• Work closely with project teams to maintain current and accurate understanding of project status, issues, and changes.
• Manage Document Controls including proposals, contracts, meeting notes, Changes in Service, Consultant agreements, and Certificates of Insurance.
• Coordinate and package specifications and reports. Check for quality, accuracy, and timeliness.
• During Construction Administration, log and track requests for information, submittals, and revisions to contract documents.
• Assist Project Manager with compliance of Stantec standards for Project Management and assist Project Manager with audit preparation.
• Provide general team support / office support functions as required.

Business Center Leadership Assistance

• Report to the Business Center Operations Leader (BCOL) to assist with financial matters.
• Prepare monthly, quarterly, and yearly financial analysis for distribution.
• Prepare graphics and timely reports for Business Center Operations Leader and Principal group.

• Prepare monthly reports for overhead labor and expenses and notify leadership of trends and anomalies.
• Work with finance team and office leadership to track variances to project budgets.
• Assist with periodic Business Center revenue forecasts and budgeting.
• Review weekly time expenditures for overhead and marketing and notify leadership of anomalies and errors.

Support Business Development functions

• Create and maintain project pursuits in pursuit tracking software.

Maintain resumes and project sheets