Project Controls Specialist I #26-23960 in Gary

Job Description
Duration: 18 months Contract

Key Responsibilities
Budget Tracking & Variance Reporting

• Maintain project cost databases, budget logs, and control accounts across assigned capital projects.
• Track actual expenditures against approved budgets; prepare periodic variance reports with explanations for cost deviations.
• Support preparation of cost status reports for Project Managers and the Project Controls Manager.
• Flag emerging cost trends, anomalies, and budget risks for timely escalation.

Commitment & Invoice Tracking

• Maintain commitment logs tracking purchase orders, subcontracts, and authorizations for expenditure (AFEs) across assigned projects.
• Process and reconcile vendor invoices against PO commitments; coordinate with procurement and accounts payable to resolve discrepancies.
• Maintain accurate and up-to-date records of committed, invoiced, and remaining balances across project cost structures.
• Support project cost close-out activities, including final invoice reconciliation and budget variance documentation.

Cash Flow Forecasting

• Assist in developing and maintaining monthly cash flow forecasts by project, working from approved budgets, commitment schedules, and anticipated invoice timing.
• Update forecasts as project conditions, vendor schedules, or scope changes occur; document and communicate updates to the Project Controls Manager.
• Support portfolio-level cash flow consolidation and reporting as directed.

Change Order & Change Management Support

• Assist Project Managers in tracking potential changes, pending change orders, and approved scope changes affecting project cost.
• Maintain change logs and ensure cost impacts are reflected accurately in project budgets and forecasts.
• Support preparation of change order cost documentation, including quantity take-offs, unit cost development, and budget transfer requests.
• Ensure change management records are complete, organized, and audit-ready.

Reporting & Documentation

• Prepare routine project cost reports, dashboards, and summaries using Excel and other project controls tools.
• Maintain organized project cost files, ensuring version control and document integrity across the portfolio.
• Support stage-gate review preparation by assembling cost and commitment data packages as directed.

AI Tool Support

• Support evaluation and adoption of AI-enabled tools for cost control functions such as reporting automation, variance analysis, and data quality checks.
• Participate in training and change management activities related to new tool implementation within the project controls group.

Qualifications

• 2-4 years of experience in project controls, project accounting, or cost control in a capital project or industrial environment.
• Demonstrated proficiency in Microsoft Excel, including pivot tables, cost tracking workbooks, and financial reporting.
• Exposure to cost control concepts: budgeting, commitments, forecasting, variance analysis, and change management.
• Familiarity with capital project processes and terminology (AFEs, POs, stage gates, change orders) .
• Experience with project controls or financial management software (e.g., Primavera P6, SAP, Oracle, or similar) is a plus but not required.

Education:

• Associate degree or higher in Engineering Technology, Construction Management, Business, Accounting, Finance, or related field — or equivalent on-the-job experience in a capital project or industrial environment. A four-year degree is not required.

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, , , , orientation, , , , or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

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