Project Coordinator 2 (Distribution)

Position Overview

BLOC Resources is seeking an experienced Project Coordinator 2 (Distribution) to support Southern Company operations in Calera, Alabama.

This position is responsible for coordinating and supporting the successful execution of utility distribution projects, with responsibilities spanning project planning, scheduling, resource coordination, procurement, documentation, reporting, risk identification, change management, and stakeholder communication.

The Project Coordinator will work closely with project managers, engineers, field personnel, contractors, vendors, and other stakeholders to ensure projects remain on schedule, properly resourced, accurately documented, and aligned with established safety, quality, budget, and operational requirements.

The ideal candidate will bring 5–10 years of project coordination experience, preferably within the utility or energy industry, along with strong Microsoft Excel capabilities and experience managing multiple projects simultaneously.

Key Responsibilities

Project Planning & Coordination

• Collaborate with project managers, engineers, and other stakeholders to develop project plans, timelines, objectives, milestones, and deliverables.
• Coordinate activities across multiple utility distribution projects.
• Serve as a central point of contact for project teams, helping ensure activities, responsibilities, and deadlines remain aligned.
• Monitor project milestones and follow up with responsible parties to maintain progress.
• Support projects from initial planning through execution and completion.
• Assist project leadership with identifying project priorities and coordinating required activities.
• Maintain visibility into multiple concurrent projects and communicate changes or concerns appropriately.

Project Scheduling & Tracking

• Develop, maintain, and update project schedules.
• Monitor project progress against established milestones and completion dates.
• Identify potential scheduling conflicts, delays, dependencies, or resource constraints.
• Coordinate with project teams to develop appropriate adjustments when schedules are at risk.
• Maintain accurate project-tracking information and provide visibility into current project status.
• Support the timely completion of project deliverables.

Resource Management

• Coordinate and monitor resources required for distribution projects, including:
  • Personnel
  • Contractors
  • Equipment
  • Materials
  • Vendors
• Work with project leadership to ensure necessary resources are available when required.
• Identify potential resource shortages or scheduling conflicts and communicate them to appropriate stakeholders.
• Assist with coordinating resource requirements across multiple projects.

Microsoft Excel & Data Analysis

• Maintain detailed project-tracking information using Microsoft Excel.
• Analyze, summarize, and extract relevant project information from large or complex datasets.
• Utilize PivotTables and other appropriate Excel functions to organize and analyze project data.
• Develop project reports and tracking tools that provide stakeholders with meaningful information.
• Review project information for completeness, accuracy, and consistency.
• Use data to identify trends, outstanding activities, risks, and potential project delays.

Project Documentation

• Maintain complete and accurate project documentation.
• Document project activities, decisions, changes, milestones, and other relevant information.
• Maintain organized project files and records.
• Ensure appropriate project documentation is available to project managers, engineers, and other stakeholders.
• Track project changes and maintain supporting documentation throughout the project lifecycle.
• Support documentation requirements associated with project completion and closeout.

Project Reporting

• Prepare regular project-status reports for project leadership and stakeholders.
• Provide clear updates regarding:
  • Project progress
  • Schedule performance
  • Upcoming milestones
  • Resource requirements
  • Project risks
  • Issues and constraints
  • Changes in project scope
• Assist project managers with developing presentations, reports, dashboards, and other project-management materials.
• Escalate significant project risks, delays, or concerns to the appropriate stakeholders.

Stakeholder & Team Communication

• Facilitate effective communication among project managers, engineers, field personnel, contractors, vendors, and other stakeholders.
• Coordinate project meetings and follow-up activities as needed.
• Communicate project expectations, deadlines, changes, and priorities.
• Help ensure project stakeholders have timely access to accurate information.
• Build effective working relationships across project teams and functional areas.
• Support resolution of project-related communication or coordination issues.

Procurement & Vendor Coordination

• Assist with procurement activities supporting utility distribution projects.
• Help source materials, equipment, and project services as required.
• Assist with obtaining and reviewing vendor quotes.
• Coordinate with vendors regarding project requirements, materials, schedules, and delivery expectations.
• Monitor material and equipment requirements to help prevent project delays.
• Support vendor relationship management and procurement documentation.

Change Management

• Assist project managers with identifying and documenting project scope changes.
• Track changes affecting schedules, resources, materials, or project requirements.
• Ensure appropriate approvals are obtained before significant changes are implemented.
• Maintain accurate documentation of approved project changes.
• Communicate approved changes to appropriate project stakeholders.

Risk, Quality & Safety Support

• Identify project risks, potential delays, resource constraints, and other issues that may affect successful execution.
• Work collaboratively with project teams to address project-related challenges.
• Promote a strong culture of safety throughout project activities.
• Ensure applicable safety protocols and established project requirements are followed.
• Support compliance with relevant utility standards, procedures, regulations, and quality requirements.
• Maintain strong attention to detail throughout project planning and execution.

Required Qualifications

• Bachelor’s degree in Engineering, Project Management, Business, Construction Management, or a related field.
• 5–10 years of project coordination or related project-management experience.
• Strong organizational and multitasking abilities.
• Demonstrated ability to coordinate and track multiple projects simultaneously.
• Experience developing and maintaining project schedules and tracking project milestones.
• Experience maintaining project documentation and preparing project-status reports.
• Strong analytical and problem-solving capabilities.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively with project managers, engineers, field teams, contractors, vendors, and other stakeholders.
• Strong attention to detail and commitment to quality and safety.

Microsoft Excel Requirements

Strong proficiency with Microsoft Excel is an important requirement for this position.

Candidates should have demonstrated experience with:

• Maintaining project-tracking spreadsheets
• Organizing and analyzing project data
• PivotTables
• Sorting and filtering large datasets
• Summarizing project information
• Extracting relevant information from project data
• Developing reports and tracking tools
• Using Excel functions and formulas appropriate for project analysis

Candidates should be prepared to discuss specific examples of how they have used Excel to track projects, analyze data, identify issues, and communicate project status.

Preferred Qualifications

• Previous project coordination experience within the utility, electric distribution, power delivery, energy, engineering, or infrastructure sectors.
• Familiarity with utility distribution systems.
• Understanding of utility construction or distribution project workflows.
• Knowledge of relevant industry regulations, safety requirements, and quality standards.
• Experience coordinating projects involving engineering, construction, field operations, materials, and contractors.
• Experience with project procurement and vendor coordination.
• Experience supporting multiple projects concurrently in a dynamic environment.

Knowledge & Competencies

The successful candidate should demonstrate:

• Project Planning & Coordination
• Project Scheduling
• Project Tracking
• Utility Distribution Knowledge
• Resource Management
• Project Documentation
• Project Reporting
• Procurement Coordination
• Vendor Management
• Risk Identification
• Change Management
• Data Analysis
• Advanced Microsoft Excel Skills
• Stakeholder Communication
• Cross-Functional Collaboration
• Problem Solving
• Organization & Prioritization
• Attention to Detail
• Quality Focus
• Safety Awareness
• Adaptability & Initiative

Ideal Candidate Profile

The strongest candidate will have 5–10 years of experience coordinating complex projects, ideally within an electric utility, power delivery, energy, engineering, or infrastructure environment.

This individual should be comfortable managing the administrative and operational details behind multiple distribution projects while working closely with project managers, engineers, field personnel, contractors, procurement teams, and vendors.

A particularly strong candidate will combine utility distribution experience with advanced Excel skills, including the ability to use PivotTables and other Excel functions to transform project data into meaningful information for project managers and stakeholders.

The successful candidate will be proactive, highly organized, analytical, adaptable, safety-conscious, and capable of keeping multiple projects moving forward in a dynamic environment.