Project Coordinator Administration
FIFA has established a Local FIFA Subsidiary in Brazil to work together with FIFA Zurich to deliver the biggest women’s sporting event in the world, the FIFA Women’s World Cup 2027™ (“FWWC2027”) that for the first time ever, is hosted in South America in Brazil. Now is your time to be part of the workforce that is creating this unique and unforgettable experience.
Please submit your CV in English, as it will be reviewed by an international team.
Please submit your CV in English, as it will be reviewed by an international team.
The Administration Project Coordinator will support the Executive Director of Administration in the planning, coordination, and day-to-day management of operational activities related to the FIFA Women’s World Cup 2027.
This role is critical to ensure effective internal organization, structured follow-up of strategic priorities, and seamless coordination across functional areas under the Administration Division. The position requires strong organizational skills, attention to detail, and the ability to manage multiple workstreams in a dynamic and high-performance environment.
KEY RESPONSIBILITIES
- Provide direct operational and administrative support to the Executive Director of Administration.
- Manage and coordinate the Director’s agenda, including scheduling meetings and prioritizing commitments.
- Prepare meeting materials, including agendas, presentations, and briefing documents.
- Draft and distribute meeting minutes, ensuring accurate documentation of decisions, action items, and next steps.
- Track follow-up actions and ensure timely progress with functional area leaders.
- Monitor ongoing projects and support coordination across areas under the Administration Division.
- Facilitate communication and alignment between departments to ensure operational efficiency.
- Support the development of reports, dashboards, and internal documentation.
- Assist in organizing workshops, coordinating meetings, and planning sessions.
- Ensure proper document management and information flow within the Administration Division.
- Effective Communication and Trust Building: Skilled in fostering open communication and creating an environment of trust. Capable of understanding and addressing the needs and expectations of others, identifying and resolving conflicts, and delivering impactful presentations in a matrix organization.
- Client-Centric Approach: Consistently demonstrates respect and professionalism toward clients (colleagues, superiors, other stakeholders). Clearly defines and aligns on expectations, ensuring client needs are met and exceeded. Receives positive client feedback, builds strong, trusting relationships, and anticipates client needs. Maintains a flexible and innovative mindset in service delivery.
- Proven project management skills, with experience coordinating multi-stakeholder initiatives.
- Planning and Resource Management: Skilled in developing detailed, chronological plans, setting priorities, and allocating resources effectively. Implement systems for tracking progress and control, and adapt plans as needed to achieve objectives. Maintains a strong focus on reporting and accountability.
- Strong organizational skills and ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills in English (additional languages are a plus).
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), understanding of Power BI would be appreciated.
- Ability to work in a fast-paced, international environment with high levels of responsibility.
- Proactive, detail-oriented, and solution-driven mindset.
- Right to work in Brazil.
- Fluent in English (spoken and written)
- Fluent in Portuguese (spoken and written)
- Ability to re-locate to Rio de Janeiro.