Project Coordinator

Job Purpose:

The Project Coordinator assists the CEO by handling administrative tasks, project management, providing feedback, and generally being a helpful and positive presence in the workplace.

Duties & Responsibilities:

• Coordinate multiple projects and priorities at the same time.
• Take ideas and projects from concept through completion
• Create project plans, timelines, and priorities
• Communicate and follow up with staff, vendors, and outside partners.
• Research solutions, vendors, tools, and new opportunities.
• Gather information and organize it for decision-making.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Create spreadsheets, reports, presentations, and other project materials.
• Use AI and Project management tool to research, organize, analyze, and complete work more efficiently.
• Troubleshoot basic computer issues
• Managing schedule & booking appointments (preventing conflicts)
• Visiting other healthcare clinics to make connections or drop off materials
• Track employee birthdays, work anniversaries, and other important staff milestones.
• Coordinate staff celebrations, including picking up cards, decorations, food, and small gifts.
• Additional duties as assigned

Working Conditions:

• None: The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

AIJ, Inc. provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.

Consistent with the Americans with Disabilities Act (ADA), it is the policy of AIJ, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process.

Your employment with AIJ, Inc. is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with AIJ, Inc. is not guaranteed for any length of time.