PROJECT COORDINATOR
Summary
Supports day-to-day coordination and administration of construction projects in Singapore: maintaining schedules, records, and reports; coordinating manpower, vehicles, equipment, and materials; and liaising between clients, contractors, suppliers, and internal teams using Microsoft Office and computer-based systems.
JOB SUMMARY
The Project Coordinator will supportthe planning, coordination and administration of company projects andoperational activities. The role involves coordinating project schedules,manpower, vehicles, equipment, materials, documentation and communication betweenproject teams, clients, contractors, suppliers and internal departments.
The successful candidate will assistin monitoring project progress, maintaining accurate records and reports,coordinating resources and following up on operational requirements to supportthe timely and efficient completion of projects.
ROLES & RESPONSIBILITIES
• AssistProject Managers and management in coordinating day-to-day project andoperational activities.
• Prepare,maintain and update project schedules, work programmes, progress records andrelevant documentation.
• Coordinatemanpower, vehicles, equipment, materials and other resources according toproject requirements and schedules.
• Liaisewith project teams, site personnel, clients, contractors, subcontractors,suppliers and internal departments on project requirements.
• Monitorproject activities and follow up on schedules, deliveries, manpower deploymentand resource availability.
• Assistin identifying project delays, resource shortages and operational issues andreport them to the relevant management personnel for follow-up.
• Coordinatesite access, mobilisation, deliveries and other project logistics requirements.
• Maintainproject documentation, correspondence, electronic records, meeting minutes andprogress reports.
• Prepareregular project status and progress reports for management review.
• Coordinatevehicle and equipment utilisation and assist in monitoring maintenanceschedules and availability.
• Supportprocurement and delivery coordination for materials, equipment and projectrequirements.
• Assistin organising project meetings and follow up on outstanding action items.
• Usecomputer-based systems and Microsoft Office applications to maintain projectinformation, schedules, records and reports.
• Supportcompliance with company procedures, workplace safety requirements andapplicable site requirements.
• Maintaineffective communication between project teams and relevant stakeholders tofacilitate smooth project execution.
• Performother project coordination and administrative duties as assigned according toproject and business requirements.
REQUIRED QUALIFICATIONS &COMPETENCIES
• Bachelor'sDegree in Computer Science and Engineering, Information Technology, Engineering,Business, Project Management or a related discipline.
• Minimum2 years of relevant working experience in project coordination, administration,logistics, production, operations, project support or a related function.
• Experiencein an engineering, construction, logistics, production or project-basedenvironment will be an advantage.
• Goodknowledge of Microsoft Office applications, electronic documentation andcomputer-based administrative systems.
• Goodorganisational, planning, coordination and multitasking skills.
• Abilityto coordinate manpower, vehicles, equipment, materials, schedules and otherproject resources.
• Goodwritten and verbal communication skills with the ability to liaise withclients, contractors, suppliers and internal teams.
• Abilityto maintain project records, prepare reports and follow up on project mattersindependently.
• Goodproblem-solving skills and ability to identify and escalate project oroperational issues appropriately.
• Ableto work effectively in a project-based environment and coordinate multipleactivities and deadlines.