Project Coordinator

• Location: Indianapolis, Indiana
• Facility: Ascension St. Vincent
• Department/Specialty: Planning, Design and Construction
• Schedule: M-F | 40 hours | Full-time

• Assist Project Managers with creating new Trimble project requests and tracking of all processes for purchase orders (COM), ExA’s, change orders, invoicing, budget changes, and FCP tracking (including BC changes to return or add funding).
• Maintain accurate project budgets, costs, schedules, and CAP IDs in Trimble to streamline payables, generating custom capital project tracking reports as requested.
• Coordinate new vendor setups in Oracle via the Resource Group and deliver ongoing Trimble training (invoicing, PCOs, safety summaries, document submissions) for PMs and vendors.
• Facilitate status, cost, and workflow reviews with PMs, maintain project calendar support, and serve as the bridge between Finance, Accounting, Legal, and Supply Chain.
• Execute comprehensive project closeouts—including financial reconciliations, lien waivers, and record drawings—while providing ad-hoc operational assistance as needed.
• Perform all other duties as required.

Licensure / Certification / Registration

• Required Credential(s):
  • None Required.

Education

• High School diploma equivalency with 2 years of cumulative experience OR Associate's degree/Bachelor's degree OR 4 years of applicable cumulative job specific experience required.

Preferred Qualifications

• Prefer prior experience as a project coordinator within construction.
• Healthcare experience heavily preferred.
• Analytical and critical thinking skills preferred.