project coordinator

Job Title: Project Coordinator – Building Maintenance &Renovation (Shopping Mall, Commercial & Industrial)

We are seeking a detail‑oriented and proactive ProjectCoordinator to support a diverse portfolio of building maintenance andrenovation works, including term contracts, additions/alterations, retrofits,repairs and redecorations, reinstatement, waterproofing, painting, sealantwork, sanitary and plumbing, hacking/concreting for pathways and carparks, andminor electrical repairs. Projects are primarily located in shopping malls andcommercial/industrial facilities. The successful candidate will coordinate acrossmultiple trades, ensure safety and quality, and help deliver projects on timeand within budget.

Key Responsibilities

• Assist in planning, scheduling, and coordinating projects across multiple work streams (maintenance, A&A, retrofits, repairs/redecoration, reinstatement, waterproofing, painting, sealants, plumbing, hacking/concreting, and minor electrical works) to meet client requirements and timelines.
• Support tender preparation, supplier quotation management, material sourcing, and printing/packaging of tender documents when needed.
• Manage procurement coordination, including issuing POs, tracking delivery, and updating project records in Smartsheet.
• Apply for and track Permit to Work (PTW), conduct risk assessments, and support site safety compliance.
• Oversee on-site coordination with subcontractors and suppliers, attend site meetings, and document progress with photos and reports.
• Perform quantity take-offs (QS) from drawings for material planning (e.g, lighting, HVAC troffers, raised access floors) and support BOQ inputs.
• Maintain project documentation, change logs, progress reports, and close-out support (as-built docs, warranties).

What We’re Looking For

• Relevant experience in project coordination for building maintenance, fit-outs, or renovation projects in malls, commercial, and industrial environments.
• Familiarity with procurement processes, subcontractor coordination, and basic QS/BOQ understanding.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Good communication and stakeholder management abilities.
• Proficiency in project management tools (Smartsheet, Microsoft Office) and willingness to learn industry-standard software (e.g., ARIBA if applicable).
• Safety-conscious with a basic understanding of PTW processes and risk assessment practices.
• Diploma or degree in Construction Management, Civil/Mech/Elec Engineering, or a related field is preferred; relevant experience may compensate.

What We Offer

• Competitive salary and benefits package.
• Opportunity to work on high-profile commercial developments and large-scale maintenance projects.
• Career development and exposure to tendering, procurement, and on-site coordination.
• Collaborative, safety-focused work environment.

Qualifications and Requirements

• Minimum 3 years of project coordination/administration experience in building maintenance or renovation sectors.
• Ready to work at sites located in malls and commercial/industrial facilities; local travel may be required.
• Ability to read drawings and understand material take-offs; working knowledge of MS Office and Smartsheet.
• Knowledge of safety regulations, PTW, and basic QA/QC principles.

We are an equal opportunity employer. We value diversity andare committed to creating an inclusive environment for all employees.