Project Coordinator

Responsibilities include:

1. Project Support and Planning - Support the Project Manager in the development and maintenance of comprehensive plans and timelines, tracking immediate actions and medium to long-term strategies for safe delivery of the future infrastructure.
2. Governance and Stakeholder Coordination - Run the governance process for the project, including scheduling and facilitating project and workstream meetings. Prepare, draft, and distribute necessary materials (agendas, Board papers, minutes, etc.).
3. Risks, Issues, and Dependencies Management - Proactively maintain and update the project's risks, issues, and dependencies log, ensuring timely review by the Project Manager and workstream leads, and tracking resulting actions and decisions.
4. Reporting and Monitoring - Establishes and maintains project controls, keeping the project manager informed of the project status. Prepares project performance reports, presents statistics, and researches new information
5. Continuous Improvement Support - Lead in the capturing and documenting lessons learned and incorporating them into project documentation and forward plans. Manage the completion of associated actions within delivery timelines.
6. Project Assurance - Collate and quality assure regular returns to meet the assurance needs requirements of the project, pulling together the totality of the project’s progress across the workstreams.
7. Change Control Function - Works with the change manager and project manager to provide data for change control requests. Presents change control requests to the relevant board and communicate the outcomes.

Given the dynamic nature of our team’s work, all roles are expected to adapt as priorities evolve. This position offers opportunities to develop core project coordination skills while supporting the delivery of tangible results.

Experience & Knowledge

1. Project/Programme Experience: Foundational experience in a PMO or Project Delivery environment or Governance role within a complex environment, focusing on high quality delivery
2. Exceptional Written Communication: A track record of accurately preparing and formatting clear project documentation, such as meeting minutes, status reports, and briefing papers.
3. Ambiguity & Adaptability: Ability to operate effectively in rapidly changing strategic contexts.
4. Stakeholder Engagement: Strong capability for building and developing working relationships across various stakeholders and providing effective support to the Project Manager
5. Organisational Skills: Excellent organisational and communication skills to effectively run project governance, including managing meeting logistics, preparing documentation, and coordinating input from workstreams

Desirable Criteria

1. Hold a Project Management Qualification(s): e.g. Prince2, Agile, Scrum, Project Fundamentals Qualification
2. Experience of working in a project delivery environment
3. Working knowledge of project management principles, tools, and governance processes

   • Technical Competencies

   • Assurance (Working): The ability to establish, plan and manage reviews at appropriate points through the life cycle to provide confidence that the work can be delivered to the agreed outcomes and benefits within time, cost, quality, and other constraints.
   • Scheduling (Working): The ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits.
   • Planning (Working): The ability to define the fundamental components of the work in terms of its scope, deliverables, time scales, resource requirements and budget. It also includes the production of broader plans incorporating risk and quality to provide a consolidated overview of the work.
   • Change Control (Working): The ability to establish protocols to manage and document all requests for changes to scope, timescales, costs, benefits or other approved baselines for the work. This includes the capture, evaluation and approval or rejection of change requests.

4. Behavioural Competencies

   • Collaboration (Working): The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project.
   • Working with Ambiguity (Awareness): The ability to work in an environment of uncertainty and continual change. Able to feel comfortable making decisions and setting direction without having the full picture and re-focus as details emerge. Can apply knowledge and techniques to reduce ambiguity.
   • Influencing (Awareness): The ability to influence, change and impact decisions with both internal and external stakeholders.

Additional information:

Cabinet Office policy is that a minimum 60% of your working time should be spent at your principal workplace. For some roles, due to their nature and the business need, this may be up to 100%. Requirements to attend other locations for official business will also count towards this level of attendance.

We'll assess you against these behaviours during the selection process:

• Working Together
• Communicating and Influencing
• Delivering at Pace
• Changing and Improving

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing

• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity.
• A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
• A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.

Job contact :

• Name : Stephanie McNulty
• Email : stephanie.mcnulty@cabinetoffice.gov.uk

Recruitment team

• Email : cabinetofficerecruitment.grs@cabinetoffice.gov.uk

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