Project Coordinator

As a Project Coordinator, your main responsibility is to work closely with Project Managers to generate, maintain, track, and distribute project documentation. Your ability to be self-motivated, detailed, and adaptable will lend you to be successful within this role.

Responsibilities/Duties:

Project Coordinators ordinarily work with 2-4 Project Managers on various projects at one time

• Facilitate submittals, RFIs, subcontracts, and change orders as needed
• Managing record documentation, including saving and cataloging project paperwork, emailing contracts, uploading submittals, requesting and assembling closeout documents, etc.
• Maintain project logs of submittals, RFIs, subcontracts, and change orders
• Manage project contact directory of subcontractors and teams
• Track executed subcontractor contracts and review markups for PM approvals
• Assemble superintendent start-up paperwork for use on project site
• Ensure that Subcontractors return signed subcontracts in a timely manner, contacting delinquent Subcontractors to request agreements or Certificates of Insurance
• Assist with permits as needed
• Create municipal binders required for inspections
• Set up and maintain project folders in Procore and on the company server
• Collect project closeout documents from subcontractors and create Operation and Maintenance Manuals upon project completion
• Schedule meetings as requested
• Assist with invitation to bid tasks as needed
• Attend meetings and trainings as assigned
• Complete special projects as assigned