Project Coordinator

Position Summary

Responsible for the coordination of departmental projects. Maintains and updates all personnel related documents for the facilities department.

Essential Functions

· Works with all vendors to ensure invoices are accurate and processed in a timely manner.

· Keeps track of all purchases and vendor contracts related to capital projects.

· Enters information into computer to prepare correspondence, statements, receipts, or other documents.

· Documents, distributes, tracks, and records all capital project costs.

· Maintains purchase orders and vendor files.

· Prepares purchase requisitions, purchase change orders, and check requests

· Coordinates with other departments for scheduling Facilities department’s projects.

· Compiles specifications and prices of merchandise and materials for Director’s review and approval.

· Assists with ordering as required.

· Cost tracking for in house labor worked and construction costs.

· Schedules vendors for Project Manager and Director of Facilities.

· Maintains inventory spreadsheets, tools and equipment.

· Taking meeting minutes in project meetings.

· Maintains and tracks budget for each project with the management team.

· Creates forms as needed.

· Maintains facilities employee files.

· Other duties as assigned.