Project Coordinator, Corporate Events
Summary
Coordinates logistics for corporate events (virtual, in-person, hybrid) including venues, budgets, and onsite execution for a global brand-experience agency.
Building a Brand Starts with a Story
FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.
Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.
Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.
Learn more at
What You Would Get To Do
As a Project Coordinator, you will support the planning and delivery of virtual, in-person, and hybrid events for high-touch clients. You will help coordinate event logistics, budget tracking, registration, transportation, food and beverage, and onsite staffing while contributing creative solutions and exceptional service.
This is an excellent opportunity for an entry-level event planner to build corporate event experience alongside a dynamic team of event professionals. Domestic travel is required.
Your Contributions
- Support the planning and execution of virtual, in-person, and hybrid events.
- Coordinate events from creative concept and initial briefing through delivery and reconciliation.
- Assist with budget management, site selection, hotel and venue coordination, registration, transportation, food and beverage, décor, staffing, name badges, materials, and shipping.
- Support event management teams with onsite execution.
- Keep team members and internal stakeholders informed of relevant logistical details through timely, effective communications.
- Help ensure events adhere to client operating standards.
- Maintain accurate and timely event budgets, invoices, and reconciliations.
- Share best practices and insights regarding suppliers, services, and venues.
- Proactively contribute ideas and creative solutions that enhance each event.
What We Are Looking For
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST.
- Bachelor’s degree preferred.
- 1–2 years of experience, including entry-level venue sourcing, meeting planning, and team support.
- Proficiency in Microsoft Office applications, including PowerPoint and Excel.
- Ability to build and maintain positive relationships with colleagues, clients, vendors, and suppliers.
- Resourceful, creative problem-solving skills and a collaborative, team-oriented approach.
- Strong organizational and time-management skills, with the ability to manage multiple projects, prioritize demanding workloads, meet strict deadlines, and maintain close attention to detail.
- A calm, proactive, ambitious, and flexible approach to changing priorities and high-pressure situations.
- Ability to collaborate effectively with colleagues at all levels while also working independently.
- Strong communication skills and an empathetic approach when working with teams and clients.
- Willingness to travel 10–20% as required.
At FIRST, we believe that the passion, creativity, and commitment of our teams drive our success. That's why we offer a range of benefits and perks to support your personal and professional growth
- Private Medical Insurance with BUPA from day one
- 28 Days Annual Leave PLUS Bank Holidays
- Personal Volunteer Day
- 20 Days of Sick Pay each Year
- Enhanced Parental Leave (Maternity & Paternity)
- Wellness Stipend
- Complimentary access to Headspace, Rocket Lawyer & Maven
- Life Insurance
- Employee Assistance Program (EAP)
- Cycle to Work Scheme
- Season Ticket Loan
- Mobile Phone Allowance
- Pension Scheme Enhancements
- Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
#LIGR #Hybrid
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.