Project Coordinator, Grants

VMG Health is a leading healthcare consulting and transaction advisory firm dedicated to helping healthcare organizations navigate an increasingly complex industry. Our professionals partner with health systems, physician groups, ambulatory providers, private equity firms, and strategic investors to solve critical business challenges through innovative, data-driven solutions.

Overview

The Project Coordinator supports the Grants team by coordinating project workflows, maintaining quality and accuracy, and ensuring deliverables are completed on time. This role is responsible for bringing structure to complex projects, managing multiple priorities, and proactively identifying issues or missing information before they impact a deadline. The ideal candidate is highly organized, detail-oriented, resourceful, and takes pride in producing polished, accurate work.

Key Responsibilities

• Coordinate project workflows, timelines, deliverables, and priorities across multiple grant engagements.
• Prepare, format, and organize grant proposals, reports, and other client-facing materials.
• Perform detailed quality control (QC) of deliverables to ensure materials are accurate, complete, consistent, polished, and submission ready.
• Manage document formatting, including headers, footers, templates, and other submission requirements.
• Utilize Adobe and Microsoft Office to edit, format, organize, and prepare professional materials.
• Track project requirements, deadlines, open questions, and next steps to keep projects moving forward.
• Proactively identify missing information, potential issues, and process gaps and ask the right questions early.
• Organize project materials and information across multiple concurrent engagements.
• Partner with Consultants and project leaders to coordinate deliverables and ensure deadlines are met.
• Contribute to process improvements that increase efficiency, consistency, and quality across the Grants team.