Project Coordinator
JOB SUMMARY
You will be part of the team managing Commercial Expansion projects.
Coordinate multiple projects and programs to support business objectives and assist project managers in the coordination and completion of projects. Provide administrative and technical support such as scheduling, preparing presentations, monitoring time lines and budgets, creating reports, attending meetings, and acting as liaisons to various departments and organizations.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Coordinate multiple projects and programs to support business objectives and assist project managers in the coordination and completion of projects.
- Create, review and/or maintain project plans, timelines, databases and other supporting tools to track and report progress of key deliverables.
- Identify, schedule and coordinate project and program meetings, deliverables, milestones and required tasks.
- Track progress vs. plan, and resolve scheduling conflicts.
- Create reports; maintain and update data; and create and maintain process documentation as needed for each project. Update and maintain internal systems as needed.
- Create and establish project tracking metrics and reporting to ensure timely and on budget completion.
- Prepare reports for management and staff. May present reports to management and staff.
- Confer with various cross functional staff to outline tasks in the work plan.
- Communicate project progress via reports, routine updates and business meetings.
- Communicate project results which may include new reports and/or processes for the business.
- Work closely with the management team and the functional leaders to analyze, report, and drive the critical projects, plans, events and action items through to completion.
- Provide key support in coordinating and/or executing planned events, programs, field travel, etc.
- Identify, create and establish standards and procedures for project reporting and documentation.
- Work with teams to identify and develop process improvements.
- Audit documentation to ensure compliance with IDEXX processes and ISO standards, if applicable.
- Assist in developing training requirements, training new enhancements and conduct training sessions as necessary.
- May assist and/or lead smaller, basic projects and/or programs.
EDUCATION:
- Associates degree or equivalent combination of education and experience required. Bachelors degree or equivalent preferred.
REQUIRED SKILLS AND ABILITIES:
- Strong computer skills - MS Office (i.e. Powerpoint, Word, Excel, etc.)
- Co-pilot and/or SmartSheet experience an advantage
- Ability to devise tracking systems and efficient reporting
- Strong organizational skills with the ability to prioritize tasks and follow-up for both self and others
- Ability to multitask
- Strong attention to detail
- Effective project administration skills and/or task management skills.
- Self-starter
- Strong written and verbal communication skills as well as interpersonal skills.
- Must be able to interface effectively with individuals from multiple departments at multiple levels.
- Ability to deliver presentations
- Ability to work independently, as a team member, and as a team leader
- Ability to develop standards and best practices
- Languages: English, other Asian languages an advantage
PHYSICAL DEMANDS:
- High computer use
- May require limited travel
WORK ENVIRONMENT:
- General office environment
LEVELING GUIDE:
- Has developed specialized skills through job-related training and considerable on-the-job experience.
- Work typically involves technical skills and/or administrative duties within standard operating procedures and/or scientific methods.
- Completes work with limited degree of supervision.
WHY IDEXX?
We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from disease. We have customers in over 175 countries and a global workforce of over 10,000 talented people.
So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery.
At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.
IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, colour, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.
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