Project Coordinator III - Compliance and Data Analysis for Cosmetic Safety
Cognizance Technologies Project Coordinator III - Compliance and Data Analysis for Cosmetic Safety
Summary
Administrative/project coordination role supporting the FDA's Office of Cosmetics and Colors: tracking incoming work items, scheduling and documenting meetings, routing correspondence, and maintaining records in agency IT systems (SharePoint, Nexus, Qdocs). Core tools are Microsoft Office; based on-site in Silver Spring.
Requirements
Project Intake and Tracking
● Receive, log, and track
incoming work projects, inquiries, and requests submitted to OGD offices.
● Maintain project
trackers, shared logs, and status spreadsheets to support triage and
prioritization by office leadership.
● Archive completed
projects and correspondence in accordance with office recordkeeping practices.
Meeting Support and Documentation
● Schedule meetings,
prepare and distribute agendas, and coordinate calendars for internal and
external stakeholders.
● Take meeting notes and
minutes, and track resulting next steps and action items.
● Follow up with staff and
stakeholders to confirm completion of assigned action items by their due dates.
Correspondence and Stakeholder Support
● Monitor and triage
office mailboxes, routing inquiries and requests to the appropriate staff
member.
● Draft routine
correspondence and acknowledgment responses for review by office staff.
● Coordinate responses to
inquiries and requests from internal and external stakeholders as directed.
Systems and Records Support
● Maintain accurate,
up-to-date records and files within agency IT platforms (e.g., Nexus,
SharePoint, Qdocs).
● Assist staff in
navigating and utilizing office storage, archiving, and collaboration
platforms.
● Help compile, organize,
and format supporting documents and files for guidance development and project
deliverables.
General Administrative Support
● Provide day-to-day
administrative support to program leadership and project managers as assigned.
● Prepare routine status
summaries and administrative reports as directed by office leadership.
● Support onboarding
logistics, scheduling, and other general office coordination tasks as needed.
Required Knowledge, Skills, and Abilities
● Strong organizational
skills and attention to detail, with the ability to manage multiple
administrative tasks and deadlines simultaneously.
● Excellent written and
oral communication skills, including professional correspondence and meeting
documentation.
● Proficiency with
Microsoft Office (Word, Excel, Outlook) and scheduling/calendar tools.
● Ability to learn and
navigate agency-specific IT platforms (e.g., Nexus, SharePoint, Qdocs).
● Strong customer-service
orientation when triaging inquiries and coordinating with internal and external
stakeholders.
● Ability to work
independently on routine tasks while following established office procedures
and priorities.
● Comfortable working in a
fast-paced, deadline-driven administrative environment.
Minimum Qualifications
● Associate's or
Bachelor's degree in business administration, office administration, or a
related field (equivalent administrative experience may be considered).
● Prior experience in an
administrative, coordination, or office support role, preferably within a
government or regulatory setting.
● Familiarity with federal
government or regulatory agency administrative processes is a plus.
Benefits
- PPO/HMO Health Plan (includes medical, dental, and vision)
- 401K Retirement Plan
- Paid Time Off (PTO)