Project Coordinator

The Project Coordinator role will support the Commercial Operations and PrecisionQ (PQ) project teams in planning, execution, and tracking to ensure timely and successful project completion. The role will be responsible for building and maintaining tracking tools across commercial operations functions, liaising between multiple stakeholders, managing documentation, monitoring progress, and proactively addressing any issues that arise. This individual has a versatile mindset, attention to detail, and the ability to manage and integrate content from a variety of workflows. This individual also has a passion for high-quality work and is able to independently and efficiently manage multiple priorities.

Responsibilities:

• Support the Commercial Operations and PQ teams across a broad range of operational activities, including project coordination, revenue tracking, reporting, and process management .
• Track project and operational workflows in real time, proactively identifying risks or delays and escalating as needed to ensure timely delivery of key outputs.
• Develop, maintain, and continuously improve tracking tools and dashboards to monitor project timelines, deliverables, revenue recognition, and KPIs.
• Assist in tracking revenue recognition, invoicing milestones, and contract deliverables in alignment with project timelines.
• Partner with finance and operations to reconcile project progress against forecast, support revenue reporting requirements, and maintain organized revenue recognition documentation.
• Identify and work to improve upon any inefficiencies or roadblocks in timely delivery of program outputs.
• Support the development, maintenance, and distribution of standard operating procedures (SOPs), templates, and best practices across the Commercial Operations function, identifying opportunities to improve workflows and operational efficiency.
• Ensure teams consistently use the most up-to-date materials and processes.
• Coordinate across internal teams to ensure alignment on timelines, deliverables, and dependencies.
• Act as a central point of coordination in Commercial Operations and PQ to ensure seamless communication across workstreams.
• Provide support to the team to schedule project meetings, prepare agendas, document meeting notes, coordinate contract execution, and create, review, and/or disseminate deliverables.
• Prepare status reports for team and leadership review upon request.
• Maintain project documentation (contracts, meeting minutes, deliverables), keep files organized, and suggest improvements to existing workflows, templates, infrastructure, and other areas as needed.
• Maintain a high level of professionalism and confidentiality at all times.