Project Coordinator - Interior Design

Project Coordinator

The Project Coordinator supports the design and project management teams to oversees the execution of interior design projects from post-design handover to completion, ensuring projects are delivered on time, within budget, and to quality standards.

Key Responsibilities

1. Project Handover & Planning

• Receive project handover from Interior Designer (ID)

• Review construction drawings, scope, and client requirements

• Create project timeline, milestones, and work schedule

• Identify risks and potential site constraints early
  

2. Client & Site Coordination

• Conduct site briefings with clients before work starts

• Be the main point of contact during renovation phase

• Manage client expectations and update progress regularly

• Handle feedback, concerns, and issue resolution
  

3. Contractor & Vendor Management

• Coordinate with contractors, subcontractors, and suppliers

• Ensure all works follow drawings and specifications

• Monitor workmanship quality and site safety

• Manage deliveries, materials, and installation schedules
  

4. Site Supervision

• Conduct regular site inspections

• Track progress vs timeline

• Ensure compliance with design intent and technical drawings

• Identify and resolve on-site issues quickly
  

5. Budget & Variation Order (VO) Management

• Track project costs and ensure budget control

• Prepare and manage Variation Orders (VOs) during project stage

• Get client approval for any changes before execution
  

6. Timeline & Progress Tracking

• Ensure project milestones are met

• Flag delays early and propose solutions

• Coordinate multiple trades to avoid clashes
  

7. Project Completion & Handover

• Conduct final inspections (defects check)

• Ensure all works are completed to standard

• Arrange final client walkthrough

• Coordinate rectifications and touch-ups
  

Skills & Requirements

• Experience in interior design / renovation project management preferred

• Strong understanding of construction drawings & materials

• Excellent coordination & problem-solving skills

• Ability to manage multiple projects simultaneously

• Strong communication (clients + contractors)

• Detail-oriented and highly organised
  

KPIs (What success looks like)

• Projects completed on time & within budget

• Minimal defects / rework

• Client satisfaction (smooth experience)

• Efficient handling of VOs

• Strong site coordination (low delays/issues)