Project Coordinator

Project Coordinator

We are seeking a Project Coordinator (Scheduler) to support a large-scale clinical information system modernization initiative within a public sector health organization. This role is central to ensuring effective project delivery through rigorous schedule management and coordination across multiple clinical and technical workstreams. The ideal candidate will take ownership of integrated project scheduling, milestone tracking, and cross-functional communication to keep a complex, multi-year transformation on track and aligned with organizational priorities.

This position requires someone who can develop, maintain, and update integrated project schedules using dynamic forecast scheduling methodology to support a clinical information system program. The role will coordinate schedule inputs across workstreams, track milestones and deliverables, identify schedule variances and risks, and prepare comprehensive monthly, quarterly, and ad hoc status reports. Additional responsibilities include coordinating project meetings and logistics, maintaining project documentation and action logs, managing decision and risk tracking across workstreams, and facilitating communication among clinical, project, and informatics teams. The role will also support knowledge transfer and capability development among program personnel to ensure continuity and long-term program success.

Qualifications

• Post-secondary education in a health-related field such as health sciences, health informatics, or public health, or equivalent training and relevant experience supporting large-scale clinical information system projects or digital health programs
• 2+ years - supporting project schedule management using dynamic forecast scheduling methodology and general project coordination within a clinical information system program or similar clinical digital health initiative, including developing and maintaining integrated project schedules with activities, milestones, dependencies, and resource availability
• 2+ years - acting as a Coordinator overseeing and managing multiple stakeholder groups, multiple concurrent workstreams, governance groups or committees, and assisting with complex forecast scheduling for a clinical information system

Nice to Have

• 1–2 years - managing project schedules using dynamic forecast scheduling methodology in a healthcare or similarly complex environment, coordinating inputs from multidisciplinary teams including Business Analysts and stakeholders, and reporting impacts on delivery timelines in a technology-enabled clinical setting
• 1–2 years - general project coordination and delivery support within clinical or health service transformation projects, including drafting and maintaining project documentation, meeting minutes, standard operating procedures, and coordination tools and templates
• 1–2 years - project governance or coordination role in a large or complex organization, supporting governance groups such as steering committees or clinical advisory groups, and preparing meeting agendas, minutes, and governance reports
• Bilingualism in French and English, written and verbal, with ability to lead engagement, communications, and training initiatives in both languages
• 3+ years - strong proficiency with Microsoft Office 365 suite including Excel, Word, PowerPoint, Visio, Outlook, and Teams, Zoom, and Atlassian JIRA for tracking actions, decisions, and access requests in a workplace setting
• Formal training in project management methodologies such as Prosci, APMP, Lean Six Sigma, or process improvement training, with ability to apply structured approaches to organizational projects

This is a remote position.