Project Coordinator

Job Title: Project Coordinator

Location: Xiamen, China

Department: IMD

Reports to: Senior Injection Molding Manager

Employment Type: Fixed-Term Contract (Project-Based, approx. 2–3 years)

About the Role

We are seeking a highly organized and proactive Project Coordinator to support the Project Manager in executing a strategic insourcing initiative. This role is essential in ensuring smooth project execution by managing documentation, coordinating cross-functional activities, and supporting communication across teams. The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced, technical environment.

Key Responsibilities

Project Documentation & Reporting

• Prepare, organize, and maintain project documentation, including meeting minutes, action logs, project plans, and status reports.

• Assist in the development and formatting of business cases, presentations, and decision documents.

• Ensure all project files are up to date and accessible to relevant stakeholders.

Project Coordination & Scheduling

• Support the Project Manager in planning and tracking project timelines, milestones, and deliverables.

• Coordinate meetings, workshops, and reviews with internal teams and external suppliers.

• Follow up on action items and ensure timely completion by responsible parties.

Cross-Functional Support

• Liaise with mold engineering, process engineering, quality, procurement, production, and finance teams to gather information and track progress.

• Assist in coordinating mold development, process validation, and transfer activities.

• Help identify and escalate project risks or delays to the Project Manager.

Supplier & Stakeholder Communication

• Support communication with external suppliers during the transition period.

• Help prepare and distribute project updates to stakeholders, including cross-border teams.

• Maintain clear and professional communication in both English and Chinese.

Data Tracking & Analysis

• Assist in tracking key performance indicators (KPIs) such as cost savings, transfer timelines, and quality metrics.

• Support cost analysis and data collection for insourcing candidates.

• Help maintain dashboards and tracking tools for project performance.

Qualifications & Experience

• Bachelor’s degree in Engineering (Mechanical, Chemical, Manufacturing, or related field) would be preferred.

• 1–3 years of experience in project coordination, manufacturing, procurement, or related areas.

• Familiarity with injection molding processes, mold design, or tooling is a plus.

• Strong organizational and multitasking skills.

• Excellent command of English (written and spoken); Mandarin required.

• Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with project management tools is a plus.

• Proactive, detail-oriented, and able to work independently in a dynamic environment.