Project Coordinator

Project Coordinator

Location: On-site in Bradenton, FL

Base Salary Rate: $65,102 – $76,590 per year

Job type: Full-time position
About This Role

We are seeking a Project Coordinator to support project managers and installation partners with project documentation, scheduling, communication, reporting, and overall project coordination. This role will help ensure project information remains accurate, deadlines are tracked, and key action items are followed through from project start to closeout.

This role supports the successful execution of fire alarm and life safety projects by assisting with project tracking, documentation, customer updates, contractor coordination, and internal communication. The Project Coordinator will help maintain project visibility, support timely completion of deliverables, and ensure project information is organized and accurate.

Key Responsibilities

Support Project Managers with daily project coordination activities
Assist with scheduling meetings, tracking action items, and following up on open tasks
Prepare and maintain project documentation, reports, trackers, and status updates
Coordinate communication between customers, contractors, internal teams, and project stakeholders
Help track project milestones, schedules, risks, and deliverables
Maintain accurate project information in company systems and reporting tools
Assist with material, equipment, and documentation coordination as needed
Support project closeout activities, including turnover documentation and required project files
Help identify missing information, incomplete tasks, and potential project delays
Attend internal and customer project meetings as needed
Provide administrative and coordination support to improve project execution and communication

Key Characteristics

Strong organizational and follow-up skill
Detail-oriented with a focus on documentation accuracy
Strong written and verbal communication skills
Ability to manage multiple priorities and project tasks
Customer-focused and team-oriented
Process-driven with strong attention to deadlines
Ability to work with internal teams, contractors, and customers

Basic Qualifications

High School Diploma or equivalent
2+ years of experience in project coordination, project administration, customer service, or related field

Preferred Qualifications

Experience supporting construction, fire alarm, security, low voltage, or commercial building system projects
Experience with project management software, CRM tools, or reporting platforms
Familiarity with Salesforce, Fieldwire, Bluebeam, or similar tools
Ability to read and understand basic construction drawings, schedules, or project documentation
Project coordination or project management training is a plus
Strong computer skills, including Microsoft Office, Outlook, Teams, Word, and Excel
Strong communication, organization, and documentation skills
Ability to work in a fast-paced environment and manage multiple priorities
Ability to follow up on action items and support project deadlines
Experience working with internal teams, contractors, or customers