Project Coordinator - Membership and Special Works

Make a real difference
Be part of one of Victoria’s leading not-for-profits and help create meaningful change in the community every day.

Location

Box Hill

Work type

Part-time, Ongoing (60 hours per fortnight)

Hourly rate

Competitive Salary + Tax reducing salary package

Working model

Hybrid

About the role
The Project Coordinator is responsible for supporting the successful deployment of mySVDP (including Multi Factor Authentication) and Assistance and Welfare System (AWS) project to members. To achieve this the Project Coordinator will be responsible for undertaking project coordination and admin support across key project delivery activities, including delivery of change management and stakeholder management support, change management activities, delivery of training, conducting user acceptance testing and data migration activity in line with the project management plan set by the Project Control Group. The role will work closely with the Strategy Technology and Innovation team, CRM Lead and Senior Operations Manager Membership Support to ensure both projects are successfully delivered.
Want the full details? View the Position Description here

About you
You are an organised and proactive Project Coordinator who enjoys working with people and supporting projects through to delivery. You’re comfortable working with different stakeholders and can communicate clearly with both technical and non-technical audiences.
You will bring:

Experience in project coordination and administration, including change and stakeholder activities.
Experience supporting system implementations, including training and user support.
Strong organisation and time management skills, with the ability to manage competing priorities.
Excellent communication and relationship-building skills.
Strong attention to detail and Microsoft Office skills.
A collaborative, adaptable and hands-on approach.
Experience in the not-for-profit sector or working with volunteers/members is highly regarded.
Certificate IV in Training & Assessment is desirable.
A current Driver’s Licence and willingness to travel across Victoria.

Your Responsibilities
You will support the rollout of mySVDP, Multi-Factor Authentication (MFA) and the Assistance and Welfare System (AWS) across Victoria. Key responsibilities include:

Coordinating project activities, meetings, communications and reporting.
Supporting change management and stakeholder engagement activities.
Assisting with system testing, User Acceptance Testing (UAT) and data migration.
Supporting system rollouts, training and onboarding for members.
Preparing and reviewing training materials, communications and project documentation.
Providing ongoing support to Conferences throughout implementation.
Managing mySVDP and MFA enquiries and supporting rollout activities.
Building positive relationships with members and staff to support successful project outcomes.

Why join Vinnies?

Not for profit salary packaging – increases your take-home pay
Make an impact – support over 300,000 Victorians each year
Flexible work options – including hybrid opportunities (where applicable)
Supportive culture – family-friendly and values-driven
Purpose-led work – contribute to social justice every day

About us
For more than 170 years the St Vincent de Paul Society Victoria has been providing practical and compassionate support to people across Victoria who are doing it tough, whether that's struggling to put food on the table, pay for essentials, keep children at school, or keep a roof over their head. We help people from crisis through to rebuilding their lives with stability, dignity and hope. We believe every human life has inherent worth.
The St Vincent de Paul Society and its wide network of members and volunteers provide practical frontline support, advocacy and friendship for the most vulnerable members of our community. Key services include home visitation; Vinnies Shops; youth programs; soup vans; assistance for asylum seekers and refugees; education and tutoring; and professional accommodation and health services through VincentCare and community and social housing through VincentCare Community Housing. The St Vincent de Paul Society in Victoria has more than 11,000+ members and volunteers. Internationally, the Society operates in 149 countries and more than 950,000 members.

Want to know more?

www.vinnies.org.au/vic

/VinniesVictoria

/VinniesVictoria

LinkedIn – Vinnies Victoria

@VinniesVictoria

How to apply
If this sounds like the right opportunity for you, we’d love to hear from you.
Please submit:

Your CV
A short cover letter outlining your suitability

Applications close: 30th October 2026
Please note: applications will be reviewed as they are received and the role may close earlier. We encourage you to submit your application as soon as possible.

Important information

Pre-employment checks are required (including National Police Check, Working With Children Check and right to work)
We are committed to child safety
We value diversity and inclusion and strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people of all backgrounds

No agencies please.

Where good happens #Goodworks