Project Coordinator - PT

The Fox Theatre in Atlanta is seeking a qualified candidate for the position of Part-Time Project Coordinator.

The Part-Time Project Coordinator will provide project management and administrative support for the Fox Theatre’s Business Intelligence initiatives. This role is ideal for a highly organized, detail-oriented professional who can help coordinate cross-departmental work, track deliverables, prepare meeting materials, support documentation, and ensure that key projects continue moving forward. The role will help manage timelines, meeting agendas, follow-up items, project documentation, stakeholder communication, and reporting.

What You'll Be Doing:

• Maintain and update the FY27 Business Intelligence project plan, including timelines, deliverables, owners, deadlines, and status updates.
• Coordinate project activity related to Salesforce, Paciolan, Eloqua, data governance, dashboards, surveys, customer personas, guest journey mapping, and AI policy implementation.
• Support communication between internal departments, consultants, vendors, and project stakeholders.
• Help prepare progress updates for executive leadership, working groups, and board-facing materials.
• Capture meeting notes, decisions, action items, and next steps.
• Maintain project trackers, status reports, decision logs, issue logs, and documentation libraries.
• Support the development and documentation of data governance standards, dashboard requirements, field/object requests, and departmental reporting needs.
• Help collect and organize feedback from departments regarding Salesforce usage, dashboard needs, survey feedback, and data capture priorities.
• Assist with documenting new processes related to Salesforce cases, account activity, survey follow-up, service recovery, and preference capture.
• Support the creation of training materials, process guides, and staff-facing resources.

What We’re Looking For:

• Dependable, team-oriented individuals with a strong work ethic.
• Attention to detail and pride in work.

Knowledge, Skills, & Qualifications:

• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, deadlines, and stakeholders.
• Strong attention to detail and follow-through.
• Comfortable taking meeting notes, summarizing decisions, and tracking next steps.
• Proficiency with Microsoft Office tools, especially Outlook, Word, Excel, and PowerPoint.
• Experience with project management tools, CRM systems, Salesforce, reporting platforms, or nonprofit/arts administration is helpful but not required.
• Ability to work independently while maintaining clear communication with project leaders.

Other Requirements:

• Must be able to work variable shifts including days, nights, weekends, and holidays as needed.
• Successful applicants must be able to pass a post-offer, pre-employment background check.