Project Coordinator
Summary
Coordinates client projects, tracks progress, and handles administrative tasks like reports, invoices, and meetings for a consulting and marketing agency.
Public Strategies Overview
Public Strategies (PS) is a nationally respected consulting, project management, and marketing firm based in Oklahoma City. We provide innovative solutions for federal, state, and local clients, including project and program management, training and technical assistance, technology, event management, research and evaluation, video production, and strategic communications. We also deliver research-informed direct services to financially vulnerable Oklahomans, with a focus on strengthening families and improving employment opportunities.
We are a collaborative team of thinkers, creatives, strategists, communicators, builders, researchers, and change agents committed to touching lives, driving change, and doing good well.
Position Summary
This Project Coordinator plays a critical role in helping PS achieve success for its clients through responsive solutions in project management in a dynamic and fast-paced environment. Responsibilities include assigning and monitoring daily tasks and communication, creating reports and updates for the project manager and other members of management, and assisting project managers with specific administrative tasks related to their assigned projects.
Essential Job Functions
- Monitoring the daily progress of projects
- Providing detailed updates to project managers or other stakeholders
- Ensuring team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits
- Organizing reports, invoices, contracts, and other financial files for easy access
- Planning meetings and organizing project logistics
- Performing billing and bookkeeping tasks
- Ordering necessary office supplies
Education/Training
- Bachelors degree, preferred
Experience
- Experience with Asana, JIRA, or other project management software systems, preferred
- Experience with managing Agile development practices, preferred
- Knowledge of WordPress or similar content management systems, preferred
- Working knowledge of Photoshop, InDesign and Acrobat Professional, preferred
- Writing/editing experience
- Proficiency in MS Office products
- Demonstrated ability to manage multiple projects simultaneously with various deadlines and prioritize effectively
Special Requirements
- Exceptional ability to manage multiple tasks in a collaborative, deadline-sensitive, detail-driven environment
- Familiarity with current trends in marketing, technology and website development, with an ability to master new technologies, as needed
- Excellent communication skills and the ability to engage diverse audiences
- Strong critical thinking, creative problem-solving and analytical skills
- Occasional evening/weekend work