Project Coordinator, Real Estate Expansion

Department: PMO, Real Estate Expansion

Location: Remote with travel to branch sites

Reports to: Project Manager - Real Estate Expansion

Travel: Up to 25% travel

About NEFCO: NEFCO is a specialty construction supply distributor serving professional contractors from 85+ locations nationwide, headquartered in East Hartford, CT. We are growing fast through a hub-and-spoke network, with a number of new branches, fulfillment centers and relocations planned for 2027.

Job summary: The Project Coordinator keeps new branch openings on schedule, from signed lease through go-live. You will track leases, permits and launch readiness across multiple concurrent sites working with Real Estate, Facilities, Operations, IT, Finance and our turnkey construction partner.

Responsibilities

• Track lease critical dates, landlord tenant improvement work, and consent packages for every active site.
• Research & administer permits per site (building, racking, fire, certificate of occupancy) and escalate stalled items early.
• Research & confirm jurisdiction requirements before business license filing, and maintain a jurisdiction log per dept.
• Maintain launch schedules in Smartsheet from lease execution through post-launch stabilization.
• Manage the turnkey construction partner day to day: schedule reviews, milestone tracking and deliverable checks.
• Prepare and run the weekly execution and planning forums, and drive action items to close.
• Drive internal readiness with IT, Operations, Sales, Finance, HR and Safety, including branch setup handoffs.
• Lead go-live readiness reviews and the handoff to branch operations.
• Escalate contract, cost and schedule risks early, with options and a recommendation.