Project Coordinator

Job Title: Project Coordinator

Location: South Africa

Job Type: Full-Time, Remote

Working Hours: US Hours (9am-5pm EST)

Salary: South African Rand (ZAR)

We are looking for a highly organised Project Coordinator who can keep multiple moving parts on track in a busy, fast-changing environment. You will manage permit follow-ups, scheduling, invoicing and workflow coordination while communicating regularly with building departments and customers.

This role is less about having a specific title or qualification and more about having a natural talent for coordination. You should be able to juggle priorities, pivot quickly, follow through consistently and maintain accuracy under pressure.

Key responsibilities

• Follow up on permits and coordinate with relevant building departments.
• Schedule and confirm customer appointments.
• Manage invoicing and support accurate administrative processing.
• Monitor workflows, track outstanding actions and keep projects moving forward.
• Communicate confidently and professionally with customers and external departments by phone.
• Reprioritise tasks as circumstances change and ensure urgent matters are handled promptly.
• Double-check information and completed work before submitting it.
• Use team communication channels effectively, including responding to tagged tasks and taking clear ownership of assigned actions.

Requirements

• Excellent spoken English with clear, neutral and easy-to-understand phone communication.
• Strong organisational skills and the ability to manage a high volume of competing priorities.
• A proactive approach, with the confidence to follow up and keep tasks moving.
• Excellent attention to detail and a habit of checking work carefully.
• The ability to remain calm, constructive and professional in a direct, fast-paced environment.
• Strong written communication skills.
• Comfort learning new systems and processes. No specific software experience is required.

You do not need to have held the title of Project Coordinator. We welcome candidates with strong transferable experience, including:

• Construction, permitting or a related operational environment.
• A high-volume or similar fast-paced setting.
• Constant juggling, structured coordination and quick changes in direction.
• Customer service, scheduling, administration or workflow management.

Thinking of applying? Here's the inside scoop.

Let us walk you through the next steps.

Step 1 – Complete Your Application

Fill in our application form and upload your CV. This stores your profile in our Applicant Tracking System (ATS) and places you into our active job pipelines, making it easier for us to match you with current and future opportunities.

Step 2 – The First Look (One-Way Video Interview)

This is where your application comes to life. We review your CV and video interview to get a feel for your experience, communication style, and overall fit. If we like what we see, you're on to the next step!

Why do we ask for a video?

Because a résumé can tell us what you've done, but it can't show us you. Your video is your moment to shine, and it helps us see:

• How you communicate and connect with people.
• How you present yourself professionally.
• Other opportunities you might be an even better fit for (bonus surprises!).

Think of it as your personal trailer. One great video means we can pitch you for multiple roles and get you in front of the right employers, faster.

Heads up: Some clients watch your video directly, so make it one you'd be proud to have represent you. This is your highlight reel—make it count!

Step 3 – Let's Actually Talk

A Recruitment Specialist calls to chat about your experience, your availability, what you want to earn, and the role itself. Consider it a friendly vibe check.

Step 4 – The Fine Print, Made Fun

We break down what it's like working as an independent contractor—hours, pay, contract terms, the whole deal. No surprises, no fine-print sneakiness. You'll get it all in writing.

Step 5 – Matchmaking Time

Our Talent Delivery Team plays cupid, matching you to clients where you're most likely to shine. We can't promise everyone gets picked, but we're rooting for you.

Step 6 – Showtime

Got shortlisted? We'll set up your interview, prep you like a pro, and have your back the whole way—with a Reworks teammate right there facilitating.

Step 7 – The Verdict

We chase feedback the second it lands and keep you in the loop.

Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.