Project Coordinator

About the Company

Sign Specialists Corporation is a rapidly growing full-service sign company with expertise in interior and exterior signage. The company has approximately 50 employees. We need talented individuals to fill in key positions to support our growth. Individuals that want to participate in, and contribute to, our continued growth will be considered.

Position Summary

We are seeking a detail-oriented Project Coordinator, who will report to and work alongside Project Managers. To be successful in this role, a high level of organization will be necessary as our environment is a fast-paced one. The Project Coordinator acts as the central point for communication, documentation and coordination for the Project Management Department.

Personal Characteristics

• An unrelenting drive to succeed and win, sense of urgency, and passion for the work
• Must be innately customer oriented and connect with our vision of “Happiness Guaranteed”
• All-around team player who is cooperative, approachable, motivated and dedicated to helping others succeed in a growing medium-sized company
• Committed to becoming an enthusiastic ambassador for project management
• Positive, can-do attitude and great sense of humor
• Individual contributor who supports team and business goals
• Strong organizational and time management skills to support competing priorities

Focus Areas

• Perform technical support including project scheduling and planning, budget review/cost analysis, and change of scope impact analysis
• Communicate any issues, problems, or additional information to project managers and project stakeholders along with recommended solutions
• Monitor and evaluate project timeline and activity and report on progress to project managers and leadership
• Be hands-on and involved in all stages of the project life cycle
• Provide support on internal projects by liaising between various departments and team members involved on the project
• Partner with functional leaders to monitor and track all company projects and ensure that objectives are on track and within budget

Key Responsibilities

Key responsibilities of the Project Coordinator include, but are not limited to:

• Daily and weekly schedule updates
• Daily, weekly and monthly status reports for internal stakeholders
• Periodic status reporting to customers and external stakeholders
• Project cost/budget tracking
• Managing change order requests and change orders
• Project specific purchase order processing
• Coordinate with local and out of state vendors for on-time and on budget project completion
• Coordinating with cross-functional teams from Sales, Design, Fabrication and Installation
• Helping Project Managers with permit processing, including coordination with cities and counties where needed.
• Risks, issues and red flag logs and reporting
• On-Time contractual submittal processing
• Prepare kick-off meeting packs for new projects
• Flow-down of contractual requirements and construction schedules
• Preparing and issuing requests for information (RFI’s)
• Preparing change logs and statements of value
• Any other tasks needed to support project management or the business
• Utilize Workflow Management System to align production planning with project schedule milestones
• Project closeout documentation

Requirements

• Bachelor’s degree is required
• CAPM Certification is desirable
• Commercial construction or public works background is a plus.
• Intermediate knowledge of Microsoft Project, Primavera or similar scheduling software
• Proficient in MS Office applications like Excel, Word, Outlook and PowerPoint
• Prior sign industry experience is not required. We have a knowledgeable team that will help develop the right candidate.
• Able to speak and write in English proficiently and communicate clearly
• Spanish language proficiency is a plus

Benefits

• This is a non-exempt position
• Medical, dental, vision insurance
• Paid vacations
• Paid sick leave
• Paid holidays
• 401k with matching
• Life insurance

We comply with the Americans with Disabilities Act and California’s Fair Employment and Housing Act. We consider reasonable accommodation measures that may be necessary for eligible applicants to perform the essential functions of the position(s). We may conduct pre-employment medical examinations of applicants in accordance with state and federal laws.

No applicant will be denied employment solely on the grounds of conviction of a criminal offense. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position(s) applied for may, however, be considered in denying employment with the company.

Apply to this job