Project Coordinator

Salary: $80,000 – $90,000 per year + discretionary bonus

Great projects don't run on site alone. They run because someone is making sure the right information, documentation, people and actions are in the right place at the right time.

SWI Fencing is growing, and we're looking for an experienced Project Coordinator to join our WA team and play a key role in keeping our projects organised from mobilisation through to closeout.

Working closely with our Project Managers and Contracts Administrators, you'll coordinate the documentation, registers, tracking and project administration that keep the delivery team focused on delivering the work rather than chasing paperwork.

This is a role for someone who likes being organised

If you're the person who knows:

• What needs to happen next

• Who is responsible for it

• What information is missing

• Which document needs updating

• Which action has been sitting open for too long

• And what the project team is going to need before they ask for it

...you'll fit in well here. Your job is to keep the paperwork ahead of the job, not behind it.

What you'll be doing

Mobilisation & project setup

You'll help get projects ready to go by:

• Maintaining procurement and mobilisation trackers

• Coordinating onboarding and site establishment documentation

• Coordinating project setup documentation and systems

• Supporting mobilisation planning and reporting

• Developing SWMS and tracking safety project statistics

• Maintaining project registers and delivery documentation.

Site establishment

Once the project is moving, you'll help keep the foundations in place:

• Coordinate inductions, site documentation and permits

• Maintain project registers and document control systems

• Support procurement tracking and site establishment

• Support document control and subcontract administration.

During the project

You'll work closely with the delivery team to keep information flowing:

• Coordinate project documentation, RFIs and tracking registers

• Assist with programme reporting and subcontractor coordination

• Support variation and procurement administration

• Keep project information organised and accessible.

Closeout

You won't disappear when the project finishes.

You'll help coordinate:

• Final document closeout and project archiving

• Handover documentation

• DLP administration and client closeout.

• Participate in lessons learnt sessions

What we're looking for

We're looking for someone with project coordination or administration experience within construction who is highly organised and takes pride in getting the detail right.

You'll ideally be:

• Highly organised with strong document control discipline

• Comfortable managing registers, trackers, RFIs and reporting systems

• Reliable and responsive when supporting multiple projects

• Comfortable working closely with Project Managers and Contracts Administrators

• Someone who can manage competing priorities without losing track of the detail

• Proactive rather than waiting to be told what needs doing.

The person who succeeds in this role...

...isn't necessarily the loudest person in the project team.

They're the person everyone relies on because they know what's happening.

They keep the registers current.

They chase the information.

They spot the gap.

They follow up the action.

They make sure the documentation is ready before the meeting.

And when the PM needs something, they know where to find it.

Why SWI Fencing?

SWI delivers high-security fencing and construction projects across defence, government, utilities, critical infrastructure, prisons, detention centres and other major infrastructure environments.

You'll be part of a growing delivery team where your work directly supports the successful execution of projects.

This isn't simply an administration role. You're part of the delivery engine.

You'll work closely with the people responsible for delivering the project and play an important role in keeping everything organised from mobilisation through to completion.

Ready to be the person who keeps the project on track?

If you're organised, proactive, construction-savvy and take genuine pride in getting the detail right, we'd like to hear from you.

Apply now and tell us about the projects you've supported and how you've kept them organised and moving.