Project Coordinator
Posted
Position Purpose
As a member of the Project Management Team, this position provides daily support to the project lead and project team members for projects as assigned. Will develop an understanding of the overall operations of the company. Areas of responsibility and interaction include the production process, the complexity of internal team/client/vendor relationships, meeting and event set up and coordination including meeting note process (taking, retaining, communicating), and various administrative tasks and duties.
The individual will gain hands-on experience in an ever-growing and changing industry while being exposed to a variety of corporate clients. Works with internal groups to plan and execute programs; serves as a communication conduit – verbal and written.
Responsibilities
- Maintain calendars and production schedules, coordinating internal and external resources and attendees for project-related meetings
- Maintain project related files in Google Drive, Box, Microsoft SharePoint, and Slack
- Coordinate the distribution of production and creative documentation as it relates to assigned projects.
- File and archive documents as needed.
- Organize expense reports, purchase requisitions, and submit proper documentation as directed.
- Coordinate with internal resources (Designers, Tech, and Production) to ensure that all work is completed efficiently and on schedule.
- Ensure prep, packaging, delivery, and distribution of project-related deliverables, documents, information, and materials as directed.
- Conduct project-related research.
- Participate in the overall office operation, including providing relief at the front desk, setting up/coordinating internal events for all employees, etc.
Position Requirements
- High School Diploma or G.E.D. equivalency
- 2+ years general office experience
- 1 year of production experience in a similar industry
- Demonstrates ability to take accurate and complete written meeting notes.
- Strong computer skills with the ability and desire to learn new technologies: Google Suite, Microsoft Suite, and/ or Keynote
- Proven communication and presentation skills written, verbal, and numerical. Includes knowing when to ask for help or direction and initiating that communication.
- Ability to multitask in a creative open office environment.
- Detail-oriented, adaptable, and able to meet stringent deadlines with a high level of initiative, follow through, and self-motivation
- Ability to prioritize work assignments and focus on most critical tasks or know when to ask what to prioritize.
- Ability to work independently and as a team player.
- Ability to use independent judgement and sound decision-making skills.
- Must possess the ability to effectively perform research from a wide variety of outside sources with only minimal guidance.
Working Conditions and Physical Effort
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to frequently walk, bend, climb, push, pull, twist, squat, stoop, and kneel each day. Specific requirements are:
- Must be able to stand for extended periods of time
- Must be able to lift or move
- Must be able to carry
- Must be able to pull or push
Work conditions of the role are:
- Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises
- Work environment involves some exposure to hazards or physical risks which require following basic safety precautions
- Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes, safety glasses, reflective vest, ear steel-toed shoes, and other PPE as required by the location.