Project Coordinator (Temporary, 18 Months)

ROLE SUMMARY
Reporting to the Superintendent, the Project Site Coordinator will assist and support the Site Superintendent in the efficient management of the site office duties. Scope to include managing budgets and project files including but not limited to, report generation, project correspondence, Purchase Orders, Change Orders, and meeting minutes etc. This role will be responsible to perform and coordinate various managerial tasks in a supportive role, along with administrative duties, like maintaining project documentation, updating the schedule and handling financial queries. This role will require excellent time management and communication skills, as you collaborate with stakeholders and internal teams to deliver results per timelines.

KEY ACCOUNTABILITIES

Responsible for assisting the Superintendent with overall project management

Develops and maintains excellent relationships with sub-trades, suppliers, consultants, BLDG department

Responsible for managing the change order process, including pricing, negotiating,

processing and assessing cost and schedule impact

Coordinating project schedules, resources, equipment and information.

Monitor project progress and handle any issues that arise

Administers RFI and shop drawing process

Maintains contractual responsibilities with subcontractors

Involved in all facets of project closeout, including archiving documents, maintenance

and warranty manuals, deficiencies and warranty work

Oversight of health & safety standards

Assists the Project Manager with overall project management

EDUCATION & EXPERIENCE
Minimum Grade 12 required, experience in Real Estate, Construction industry in a similar role an asset
Proven work experience as a Project Coordinator on multifamily residential tower projects
required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

An ability to prepare and interpret, schedules and step-by-step action plans

Solid organizational skills, including multitasking and time-management

Strong client-facing skills

Costing estimating and quantity takeoff

Strong teamwork skills

Excellent written and verbal communication skills

Self-starter, highly motivated and organized and taking initiatives to make improvements

Ability to collaborate with the team

Strong computer skills and experience having worked with multiple platforms and operating systems including Google Workspace (Docs, Sheets, Slides, Gmail etc), MS Project and experience with Procore Project Management platform strongly desired