Project Coordinator
TMF Group Project Coordinator
Project Coordination & Governance
- Support Project Managers in the planning and execution of implementation projects.
- Maintain project plans, milestone trackers, RAID logs, action registers, and status reports.
- Schedule and coordinate project meetings, workshops, steering committees, and governance forums.
- Track deliverables, dependencies, and follow-up actions through to completion.
- Prepare meeting minutes and distribute action items to stakeholders.
Stakeholder Communication
- Coordinate communications across business teams, technology teams, vendors, and third-party implementation partners.
- Follow up on outstanding actions, risks, issues, and decisions.
- Assist in preparing project updates, dashboards, and executive reporting packs.
- Maintain stakeholder distribution lists and communication records.
Documentation & Project Controls
- Maintain project repositories and ensure documentation is organized, current, and easy to access.
- Manage project artifacts including requirements documents, design documents, testing evidence, training materials, and sign-off records.
- Ensure appropriate document version control, audit trails, and governance discipline.
Requirements & Business Support
- Coordinate requirements gathering sessions and workshops.
- Assist in documenting business requirements, process flows, decisions, and meeting outcomes.
- Support business and technology teams in tracking requirement decisions and approvals.
Testing & UAT Coordination
- Coordinate SIT, UAT, and regression testing activities.
- Track test execution progress, defects, retesting, and sign-offs.
- Maintain testing schedules and ensure timely stakeholder participation.
- Consolidate testing metrics and status updates for project reporting.
Training & Change Management
- Coordinate end-user training schedules and stakeholder communications.
- Support preparation and distribution of training materials and user guides.
- Track training completion and business readiness activities.
Cutover & Go-Live Support
- Support cutover planning activities and readiness assessments.
- Coordinate deployment tasks and Go-Live activities across teams.
- Track open actions during hypercare and post-production support periods.
- Maintain deployment and operational readiness documentation.
Vendor Coordination
- Coordinate activities with software vendors, implementation partners, and consultants.
- Monitor and track vendor deliverables against agreed timelines.
- Escalate delays, dependencies, or issues to the Project Manager when required.