Project Coordinator
Tower Engineering Professionals Project Coordinator
Project Coordinator– Halifax, NS
Hiring Manager: Alex Forest (Regional Manager Atlantic Canada)
TEP Canada is seeking a full-time employee as a Project Coordinator, based in our Halifax, NS office. TEP Canada offers a comprehensive benefits package including medical and dental insurance, paid vacation, and RSP matching that will truly assist you in planning for the future. Moreover, we believe in rewarding employees' hard work in addition to providing a fun learning environment.
Summary
The preferred candidate will be responsible for working with Project Managers and project teams to ensure successful task execution while keeping the team organized so that field work can be performed in a cost-efficient and timely manner.
Knowledge, Skills and Abilities
- Bachelor’s Degree in Engineering or Business (or equivalent education and experience in telecommunications projects)
- Skilled in organizing resources, establishing priorities, and working effectively in a collaborative team environment with Project Managers and project teams
- Proficiency in Microsoft Office & Google Suites
- Microsoft Excel: Strong quantitative skills with the ability to design moderately complex spreadsheet solutions and database queries
- Solid analytical skills with experience in compiling information into useful reports and presentations
- Capable of delivering quick, but accurate, work (attention to detail is imperative)
- Capacity to take initiative to see tasks and projects through to completion independently
- Ability to develop creative solutions to complex problems
- Ability to manage multiple priorities and pivot between tasks while managing time effectively to achieve project goals within stringent deadlines
- Effectively communicate with all layers of stakeholders
- Required travel for meetings and site visits
- Maintain confidentiality
- Canadian resident with necessary permit or citizenship to work in Canada
- Adhere to all company and industry standard/regulations/safety practices
Essential Functions
- Collect and verify data from contractors to generate reports for upper management
- Provide timely status updates and produce accurate forecasting to the Project Manager and project teams as required
- Identify opportunities for process improvements and efficiency gains
- Resolve and/or escalate issues in a timely fashion for successful completion of project
- Serve as primary Point of Contact with external vendors on technical project matters
- Maintain and update company databases/trackers
- Coordination and tracking of contracts, Purchase Orders, submittals, and complete project close-out tasks
- Month-end invoicing, including reconciling Purchase Orders across multiple vendors
- Track, document, and maintain meeting minutes with external contractors
- Attend status meetings and present site status reports
- Other duties as required
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands and Work Environment
Work is performed in climate-controlled office environment. Employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, speak, and hear.