Project Coordinator

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of 2 years from the date of hire.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Reporting to the Student Services Manager, the Project Coordinator is a key part of the Student Services team responsible for the successful planning, execution, monitoring, control, and operationalization of various projects related to the undergraduate program. This role works collaboratively with the Student Services and undergraduate programs teams and leaders in the Faculty as well as other campus units.

Project Support & Program Coordination

• Act as the primary project support role for assigned projects in the Dean’s Office related to undergraduate programs.
• First point of support for the Student Services Manager, Associate Dean (Undergraduate Students), or Project Lead on project-related activities.
• Support the development of the project-related documents, including but not limited to presentation slide decks, charters, and reports.
• Apply knowledge and judgement to routinely analyze risks and opportunities and communicate those to the manager.
• Work closely with the College of Natural and Applied Science, Registrar’s office, Student Success and Experience, other faculties, and in the Faculty of Engineering to ensure projects are well coordinated as relevant to the project.

Document/Data Management

• Develop, manage, and maintain a diverse range of documents, reports, and spreadsheets as needed for the projects.
• Perform basic quantitative data analysis and interpretation including data preparation, cleaning, interpretation and production of useful tabular or graphical output.
• Perform qualitative (e.g., written responses to survey questions) analysis and interpretation, including data preparation, thematic analysis, interpretation, and production of visual outputs.

Problem Solver

• Identifies problems & bottlenecks in the project process.
• Works with the Manager to suggest solutions to identified problems.

Team Member

• Attends all project meetings, which will vary in frequency from multiple per week to monthly.
• Liaise with partners, student advisors, records coordinators and project leadership.
• Develop communication drafts, engagement material, and other project collateral designed for internal and external engagement.

• Degree or Diploma with 2+ years of experience directly coordinating and delivering projects.
• Demonstrated knowledge of the full project life cycle, with hands-on experience using project tracking tools to monitor timelines and deliverables.
• Strong knowledge of documentation, spreadsheet and presentation tools including Microsoft Office Suite (docx, xlsx. pptx) and Google Suite (docs, sheets, slides).
• Experience in higher education or a complex institutional environment, with working knowledge of academic program requirements and calendar changes.
• Strong interpersonal skills with a track record of building trusted, collaborative relationships across diverse teams and campus units.
• Proven data management skills, including hands-on experience with data cleaning, basic analysis, and producing visual summary reports or dashboards.
• Strong problem-solving and analytical skills, with a demonstrated ability to independently identify project bottlenecks, assess risks, and suggest actionable solutions.
• Exceptional communication, writing, and knowledge translation skills, with the ability to adapt messaging, draft collateral, and build presentation decks for diverse academic audiences.
• Proven organizational and time-management skills, with a track record of balancing competing priorities, maintaining high accuracy, and taking initiative independently.

Preferred Qualifications

• Formal training or certification in project management techniques/tools (e.g. tracking of timelines and milestones, defining project requirements, and influencing others).
• Familiarity with change management principles and risk management/quality assurance processes.
• Knowledge of university student advising frameworks and academic administration workflows.
• Advanced data processing and management skills, and familiarity with survey or reporting tools.

Application Instructions

Click “Apply Now” and submit the following documents:

• Resume
• Cover Letters
• Access, Community and Belonging Philosophy

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.