Project Coordinator

Under direct supervision, responsible for coordinating the completion of the project life-cycle, including preparing and maintaining project plans, budgets, and staffing requirements.

Linking Interprofessional Networks for Collaboration, also referred to as LINC, is the UT San Antonio Health Science Center’s award-winning, nationally recognized model to advance interprofessional education (IPE). As a project coordinator for LINC, you will implement and manage projects designed to ensure high-quality IPE on campus and foster innovation locally, regionally, and nationally.

The Impact You Can Expect to Make:

· Lead project coordination for multiple teams consisting of over 60 stakeholders, including academic administrators, faculty, staff, and students

· Lead effective internal and external communications, including newsroom articles and social media posts and content

· Increase the efficiency of teams by developing and managing timelines, deadlines, and calendars across project life cycles

· Streamline the coordination within and across teams by leveraging collaboration platforms such as Zoom, Microsoft Teams, SharePoint, and OneNote

· Coordinate the planning, implementation, and evaluation of multiple small- and large-scale events, including in-person and virtual

· Generate documents and reports highlighting the impact and outcomes of projects

• Ensures projects run smoothly by overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders.
• Creates project plans and timelines to ensure adherence to established guidelines and ensures projects are administered according to protocol.
• Coordinates and organizes project activities to include training, data management, statistical analysis and budget preparation.
• Tracks progress, identifies and resolves obstacles.
• Oversees fiscal reporting to include monitoring expenditures and preparing financial reports.
• Provides status updates on the progress of the project.
• Ensures effective preparation and delivery of all project events, meetings and production of all necessary documentation.
• Serves as the project liaison between the various departments and stakeholders.
• Participate in project design meetings and propose improvements if necessary
• Performs all other duties as assigned.

• General business knowledge to plan, organize, and control resources, procedures, and timing for an administrative or business process.
• Solid organizational skills, including coordination, multi-tasking and time management.
• Strong verbal, written and interpersonal communication skills.
• Extensive knowledge of common Microsoft Office software (Word, Excel, PowerPoint, MS-Project, Outlook, etc.).
• Strong focus on quality assurance with attention to detail and ability to apply protocols.
• Ability to work independently to collect, research and organize data.
• Strong problem-solving skills and ability to meet deadlines.
• Team-management and leadership skills.
• Extensive knowledge of Zoom, Microsoft Office Suite, and social media platforms such as LinkedIn
• Ability to manage multiple projects simultaneously
• Ability to meet deadlines

Education

• Bachelor's Degree in a related field.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48