Project Documentation & Quality Coordinator
Summary
Coordinates project documentation, quality records, and administrative tasks for a drilling company, ensuring compliance and accuracy in documentation and office processes.
We are looking for a motivated and detail-oriented Document Control & Project Administrator to support project documentation, document control activities, and general administrative functions within the Quality team. Fresh diploma graduates are welcome to apply.
DOCUMENT CONTROL & QUALITY DOCUMENTATION
- Compile, maintain, and distribute project documentation and quality records.
- Prepare and update Certificates of Conformance (CoC), inspection reports, and related documentation.
- Maintain document filing, version control, and archiving in accordance with company requirements.
- Ensure documents are complete, accurate, and readily retrievable when required.
- Support the preparation of customer documentation packages and project databooks.
PROJECT ADMINISTRATION
- Assist in the preparation and maintenance of job packs and project records.
- Retrieve engineering drawings, specifications, and project documentation from internal systems.
- Upload project documents to customer and supplier portals.
- Coordinate with internal departments to obtain required project documentation.
- Track document submission status and support project teams with administrative tasks.
OFFICE ADMINISTRATION & FINANCIAL SUPPORT
- Support administrative tasks related to Purchase Orders (POs) and supplier invoices.
- Liaise with internal departments to assist with invoice processing and payment-related matters.
- Provide general administrative support to the team.
QUALITY ADMINISTRATION
- Support the maintenance of Quality Management System (QMS) documentation.
- Assist in ensuring quality records are current and properly maintained.
- Support general quality administration activities as assigned.
REQUIREMENTS
- Diploma in Business Administration, Engineering, or equivalent.
- Fresh graduates are encouraged to apply.
- Proficient in Microsoft Office applications.
- Good organizational and administrative skills.
- Strong attention to detail and accuracy.
- Able to communicate effectively with stakeholders from diverse backgrounds.
- Proactive attitude with strong follow-up skills.
- Team player with a willingness to learn and grow.