Project Interface Coordinator

Job purpose

Provides interface coordination support to the major projects for the handover of technical documentation and respective IT systems. This includes developing procedures for current systems and recommending improvements that can add value to the performance of the project sections. Coordinates with external entities to provide necessary logistics, vendor support, and administration services.

Job specific accountabilities

• Coordinates the development and updates of the major projects group web sites and provides necessary support for the preparation of the major projects booklets, presentations, and media publications.
• Prepares for final review the major projects group quarterly management meeting’s agenda, reports and follows up on pending actions, and prepares minutes and press releases as required.
• Assists in the coordination of major projects group management meetings, the preparation and development of procedures, and development of management/progress reports as required.
• Participates in the development and implementation of business process automation related to major projects.
• Performs the role of the major projects group focal point in monitoring and facilitating the processing of letters of assistance, proposes and develops process improvements and procedures, and participates in system development and testing.
• Provides interface coordination support to the major projects team for the handover of technical documentation and respective IT systems (SmartPlant and Live Link), including training, acceptance testing, and resolution of punch list items.
• Provides support and advice to the project management team on relevant interfacing matters related to interpretation of various end user specific requirements with respect to SmartPlant and Live Link systems, and respective project exhibit updates.
• Maintains close coordination and follow up with respective government organizations, local authorities, and suppliers to ensure effective delivery of project-related services and no objection certificates (NOC).
• Expedites, with respective vendors, the mobilization arrangement of service engineers required during the project commissioning and warranty stages.
• Coordinates the consolidation of the major projects cargo shipment schedules and provides support for other logistics activities to ensure timely and safe delivery of equipment.
• Arranges and coordinates various major projects’ events, seminars, and workshops. Assists in reviewing action plans resulting from these events and workshops, follows up on progress, and prepares status reports.

Minimum qualification

Diploma

Minimum experience, knowledge & skills

5 years of experience, including at least

Professional certifications

As applicable