Project Management Administrative Assistant
Description
Overview
Job Title: Project Management Administrative AssistantLocation: Las Vegas, NV
Mano Lani LLC is seeking a Project Management Administrative Assistant to support the 99th Civil Engineer Squadron at Nellis Air Force Base, Nevada. This position provides critical administrative and project management support for civil engineering programs that maintain and improve facilities and infrastructure supporting more than 12,000 military, civilian, and contractor personnel. The successful candidate will assist with project tracking, records management, document control, data management, and customer service functions that support mission-critical operations at Nellis Air Force Base and, when required, the Nevada Test and Training Range. This role is ideal for a highly organized professional who thrives in a fast-paced environment and is committed to supporting operational excellence.
Duties and Responsibilities:• Provide administrative support to project management staff by preparing, reviewing, and distributing correspondence, reports, presentations, and other project-related documents.• Maintain and update project management databases, spreadsheets, tracking systems, and NexGen records, ensuring timely and accurate data entry.• Compile, research, and summarize information from various sources to support project reporting, management inquiries, and operational requirements.• Process and track incoming and outgoing correspondence, monitor suspense actions, and ensure timely completion of assigned tasks.• Establish, maintain, and manage project files and records in accordance with applicable records management policies and procedures.• Serve as a primary point of contact for project-related inquiries, providing professional customer service and directing requests to appropriate personnel as needed.• Research and coordinate responses to administrative and project-related inquiries, ensuring issues are resolved promptly and accurately.• Monitor pending actions and follow up with stakeholders to ensure timely completion and communication of project requirements.• Support efficient office operations by maintaining knowledge of office procedures, records management practices, and project management processes.• Ensure accuracy, timeliness, and quality in all project documentation, records, communications, and data management activities.
Requirements
Requirements:• Associate's or bachelor's degree preferred.• Experience providing administrative or project management support in a professional office environment.• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).• Strong organizational, time management, and multitasking skills with the ability to manage competing priorities and deadlines.• Experience maintaining databases, spreadsheets, records, and document control systems with a high degree of accuracy.• Excellent written and verbal communication skills, including the ability to prepare reports, correspondence, and presentations.• Strong customer service skills and ability to interact professionally with diverse stakeholders.• Experience tracking projects, monitoring action items, conducting research, and maintaining project documentation.• Ability to work independently and as part of a team in a fast-paced environment with strong attention to detail.
Preferred Qualifications:• Experience supporting project management, engineering, facilities, construction, or government programs.• Familiarity with records management practices, project tracking systems, and NexGen or similar software.• Experience working in a Department of Defense (DoD), military, or government environment.
Security: Requires the applicant to possess and maintain an active security clearance for the position. Eligibility requirements include US citizenship.
Physical Requirements:Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 25 lbs.
Please note: Mano Lani LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.
Mano Lani LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.