Project Management Support

About Us
Hubexo provides cutting-edge data, insights, and software solutions to the global construction industry. Founded in Sweden in 1936, Hubexo specializes in project information, eTendering, product information, market intelligence, and specification solutions.
With operations in more than 20 countries and a workforce of 2,500 employees, Hubexo helps customers sell more efficiently, build sustainably, and lead the future of construction innovation.
In the Philippines, Hubexo operates under the legal name BCI Central.

The Opportunity
We are looking for a highly organized and detail-oriented Project Management Support to support the governance and coordination of Hubexo’s global IT project portfolio.
Working closely with the PMO Lead, this role will play a key part in ensuring projects are tracked effectively, governance standards are maintained, and stakeholders have visibility into project progress, risks, and deliverables.
This is an excellent opportunity for someone with strong coordination, reporting, and project governance experience who enjoys working in a fast-paced, collaborative, and international environment.
Key Responsibilities

Support and coordinate day-to-day governance activities across the IT project portfolio together with the PMO Lead
Maintain and continuously improve project management methodologies, templates, and standards
Own and manage project deliverable templates while supporting project managers in their adoption and usage
Consolidate and track project updates including progress, financials, resource allocation, and deliverables status
Support risk and issue management activities across projects and workstreams
Coordinate meetings, governance reviews, and project reporting activities
Manage PMO tooling including SmartSheet project plans, trackers, dashboards, and MS Office templates
Ensure consistent ways of working and governance standards across projects
Utilize AI tools to improve reporting, coordination, and operational efficiency
Collaborate with international teams and external stakeholders when required

What Success Looks Like

Accurate and timely project reporting across the portfolio
Strong governance and follow-through on project actions and deliverables
Effective coordination between project managers and stakeholders
Well-maintained PMO documentation, templates, and project tracking tools
Proactive identification and escalation of risks or issues

Qualifications & Experience
Essential

5+ years of experience in PMO, project coordination, project administration, or business analysis roles
Strong proficiency in Microsoft Word, Excel, and PowerPoint
Excellent attention to detail and strong organizational skills
Comfortable coordinating with and following up senior stakeholders for updates and deliverables
Experience supporting PMO governance activities including reporting, risk management, issue tracking, and project coordination
Strong communication and stakeholder coordination skills
Ability to manage multiple priorities in a fast-paced environment

Nice to Have

Experience using SmartSheet or similar project management and reporting tools
Familiarity with project management methodologies such as Agile, Waterfall, or Hybrid delivery
Exposure to enterprise IT, ERP, CRM, or digital transformation projects
Experience supporting regional or global project portfolios
Knowledge of project financial tracking and resource planning
Comfortable using AI tools to improve productivity and reporting efficiency
Experience preparing executive-level presentations and governance reports
PMP, PRINCE2, CAPM, Agile, or related project management certifications
Experience working with cross-functional technology and business teams

Why Join Hubexo?

Be part of a global organization driving innovation in the construction technology industry
Work closely with international teams and enterprise transformation initiatives
Hybrid work setup with a collaborative and flexible work environment
Opportunity to grow within project management, governance, and transformation programs
Gain exposure to large-scale global IT and business systems projects

If you are highly organized, proactive, and passionate about project governance and coordination, we’d love to hear from you.