Project Management Trainee (In House, No Site Visit) ID Industry

Why Join Us?

• 5-Day Work Week (Mon – Fri, 9:30am – 5:30pm)

• Up to 20 Days Annual Leave

• Birthday Leave & Birthday Cash Gift

• Performance-Based Rewards

• Pantry Snacks & Drinks Provided

• Friendly Working Environment

• Team Bonding Activities

• Career Growth Opportunities
  

Job Responsibilities

1. Project Administration

· Assist in reviewing and understanding interior design quotations to grasp basic project scopes, material specifications, and budgeted quantities for cross-checking subsequent PO requests.

· Monitor active project timelines and proactively follow up with/remind designers to submit PO requests in a timely manner to prevent material delivery delays and disruptions to site progress.

· Review PO requests submitted by designers to ensure all required information is complete, accurate, and in compliance with the Company's procurement procedures.

· Check whether the sub-contractors used are in-house or external and report the details to the Head.

· Verify client payment status with respective designers / Account Department to ensure required payment milestones have been met before processing PO requests.

· Handle PO data entry and issuance, and assist in following up on amendments, revisions, reissuance, or closure of POs.

· Collaborate closely with the Accounting Department to verify and reconcile supplier invoices against approved POs and supporting documents to ensure smooth and accurate payment processing.

· Maintain, organize, and update tracking logs for Purchase Orders, Variation Orders (VOs), invoices, and related procurement records.

2. Supplier & Subcontractor Administration

· Serve as the main liaison between the Company and suppliers/subcontractors for day-to-day coordination and communication.

· Coordinate and follow up on meetings, onboarding procedures, agreements, and related documentation for new suppliers and subcontractors.

· Maintain and update the supplier and subcontractor database.

· Collect, organize, and regularly update suppliers' and subcontractors' quotations, price lists, and related information.

· Maintain and manage supplier and subcontractor records, agreements, and supporting documents.

3. HDB Permit Application Support

· Assist the Company in applying for and following up on permits and other related applications.

Requirements

· Minimum Diploma from a local Polytechnic or equivalent qualification.

· Relevant experience in the renovation, construction, or interior design industry.

· Basic understanding of interior design quotations, pricing, or billing documents is a plus.

· Good communication and coordination skills, with a positive attitude to support team members and keep track of project timelines.

· Proficient in Microsoft Office (Excel, Word, and Outlook); knowledge of AutoCAD is an advantage.

· Strong attention to detail and accuracy in handling figures and documentation.

· Responsible, organized, and able to work independently.