Project Manager Administration and Facilities

Project Manager Administration & Facilities

Experience - 6 - 10 Years

Role Purpose

To drive project management, governance, AI-led transformation, budgeting, analytics, and process excellence across the Administration & Facilities function. The role will act as the PMO for the function, ensuring effective execution of initiatives, financial discipline, policy compliance, operational reporting, and stakeholder communication.

Key Responsibilities

Project Management & Governance

• Manage and track strategic projects, initiatives, and action items across Administration, Facilities, Travel, Security, and Workplace Services.
• Maintain project plans, risk registers, issue trackers, and governance reviews.
• Drive weekly, monthly, and quarterly functional reviews with stakeholders.

AI & Digital Transformation

• Identify and implement AI and automation opportunities to improve efficiency and service delivery.
• Drive adoption of digital solutions and track business benefits.
• Support innovation and continuous improvement initiatives across the function.

Budget & Financial Management

• Support annual OPEX and CAPEX budgeting, forecasting, and financial planning.
• Track budget utilization, accruals, commitments, and variances.
• Identify cost optimization opportunities and ensure financial compliance.

SAP & Reporting

• Utilize SAP for budget tracking, purchase orders, invoice monitoring, cost-center reporting, and spend analysis.
• Prepare management reports and financial dashboards.
• Support monthly financial reviews and forecasting activities.

Dashboarding & Analytics

• Develop and maintain functional dashboards, scorecards, and MIS reports.
• Provide insights and recommendations through data analysis.
• Ensure timely and accurate reporting for leadership reviews.

Policy, Process & Quality

• Manage policy reviews, SOP updates, and governance documentation.
• Drive process standardization and operational excellence initiatives.
• Monitor compliance, audit actions, and quality metrics.

Leadership Communications

• Prepare executive presentations, governance packs, informative mailers, newsletters, and leadership updates.
• Communicate key achievements, policy changes, and transformation initiatives across the organization.

Key Deliverables

• AI Transformation Roadmap
• Weekly & Monthly Functional Updates
• Leadership Dashboards & MIS
• Project Status Reports
• Budget vs Actual Reports
• SAP Spend & Cost Analysis
• Governance Review Packs
• Policy & SOP Tracker
• Risk & Issue Registers
• Executive Presentations & Communication Mailers

Education & Qualifications

• MBA/PGDM or equivalent in Business Management, Operations, Finance, Facilities Management, or related discipline.
• PMP, Prince2, Agile, Six Sigma, or equivalent certification preferred.

Preferred Profile: A highly organized and analytical professional with strong project management, financial acumen, SAP knowledge, and a passion for driving AI-enabled transformation, governance, and operational excellence within Corporate Services, Administration, and Facilities functions.