Assistant Project Manager

Position Summary

The Assistant Project Manager (APM) supports the execution of refrigeration and mechanical construction projects throughout the full project lifecycle. Working alongside Project Managers, field leadership, engineering, procurement, subcontractors, and customers, the APM helps drive safe, organized, financially controlled, and operationally successful projects.

This role is designed to develop future Project Managers through direct involvement in project coordination, financial tracking, lifecycle controls, scheduling, procurement, customer communication, and field support while operating within Kelvin’s National New Systems Excellence (NNSE) standards.

Key Responsibilities

Project Execution

· Support Project Managers from project turnover through closeout

· Assist with scheduling, procurement, submittals, RFIs, and document control

· Coordinate with engineering, field operations, vendors, and subcontractors to maintain project flow

· Track project milestones, equipment deliveries, and material status

· Support field teams with operational and documentation needs

· Support implementation of project checklists, QA/QC standards, and closeout deliverables

· Maintain organized, accurate, and audit-ready project files

Financial & Project Controls

· Assist with budget tracking, forecasting, billing support, and cost management

· Support monthly Cost to Complete (CTC) reviews and earned versus burned labor tracking

· Track purchase orders, subcontract commitments, vendor invoices, and change orders

· Help identify schedule, labor, financial, and execution risks early

· Maintain project documentation within Spectrum ERP and Autodesk Construction Cloud (ACC)

Communication & Leadership

· Maintain professional communication with customers, subcontractors, vendors, and internal teams

· Participate in project meetings and operational reviews

· Document meeting notes, action items, and follow-ups

· Support coordination between office and field operations

Safety & Quality

· Support Kelvin’s safety culture and operational standards

· Assist with safety documentation, JHAs, toolbox talks, and site compliance requirements