Project Manager Assistant

This position provides support to the Project Management team by assisting with various administrative, organizational, and logistical tasks to ensure successful completion of projects. This role typically involves communication, documentation, scheduling, and coordination, helping to streamline project operations.

Responsibilities:

Project Coordination:

o Assist in the planning, execution, and closing of projects.

o Track project progress and communicate updates to the Project Manager.

o Prepare warranty letters.

o Help with pulling permits and arranging inspections.

o Produce panel and cable labels.

o Project manager directed activities as delegated.

Documentation Management:

o Maintain and update project files, schedules, and reports.

o Maintain all work orders, change orders, submittal and document control logs.

o Prepare and review project documents in accordance with project specifications including submittals, RFl's, Owner and Maintenance manuals.

o Purchase order and material documentation management.

o Assist with project proposals and other documents as required.

Communication and Liaison:

o Serve as a point of contact between the Project Manager, team members, stakeholders, and clients.

o Assist in soliciting quotes from suppliers and subcontractors.

o Help with internal and external communication to ensure project objectives are met.

o Coordinate meetings and manage project-related communications.

Resource and Budget Management:

o Assist with tracking project budgets, expenses, and resource allocation.

o Help ensure the project stays within budget and timelines.

o Monitor resource utilization and identify potential project resource gaps.

Risk Management:

o Assist in identifying potential project risks and assist with developing mitigation strategies.

o Monitor risk logs and provide support in addressing any issues that arise.

Quality Assurance:

o Help ensure that the project adheres to quality standards and meets stakeholder expectations.

o Assist in preparing for audits and reviews, ensuring that project processes comply with organizational requirements.

Administrative Support:

o Provide general administrative assistance to the Project Managers and the team.

o Coordinate travel, meetings, and other logistical arrangements as needed.

o Manage the project calendar and track project timelines and deadlines.

o Complete other assigned work when needed.

Reporting and Analysis:

o Assist with preparing reports to track project progress, issues, and performance metrics.

o Compile data from various team members to assist with reporting and performance evaluations.