Project Manager
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Summary
Project Manager at Avalere Health, a healthcare/pharma marketing and advisory agency. Owns projects inception to completion: creating SOWs and schedules, managing budgets and resources, running kick-offs and status/review meetings, and flagging risks. Requires 2-5 years pharma agency PM experience plus Workfront, Jira, and MS Office skills.
About Avalere Health
United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.
Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.
Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.
Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity. We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.
We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.
We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.
About the role
The Project Manager leads the execution of projects. This individual is responsible for the creation of the project plan based on information provided in the strategy and the determination of job level. He or she owns the process inception to completion, including participation in budget determination, creation of project schedule, managing resources for deliverables, raising red flags as issues arise and ensuring adherence to the approval process.
What you'll do:
- Responsible for the creation of Scope of Work (“SOW”)
- Collaborates with all agency teams to establish effective project plans, staff plans, forecast upcoming work and allocate resources
- Manages effective, efficient workflow of all projects on assigned accounts
- Develops timelines and advises on estimates; manages projects to remain on time and budget; flags timing and budget concerns to course correct
- Schedule and lead project kick-off meeting (as it relates to schedule, job level, folder structure and location, SOW, creative assets, etc.)
- Work with internal team to define program requirements and system specifications. Work with client on as-needed basis
- Initiate and conduct formal internal review meetings to secure creative approvals
- Initiate and conduct formal team status meetings, document risks and issues for internal purposes
- Maintain daily communications with team members on all projects
- Work closely with the team to determine and understand daily project status
- Ensure that issues and risks are anticipated, identified and properly escalated and resolved. Seek final resolution on all issues so projects do not stall or fall out of scope without warning
- Conduct internal copy/layout reviews with core team and ensure all assets are routed internally, with specific attention to required creative and proofreading approvals
- Ensure adequate amount of time, whenever possible, for the routing and review of materials
- Facilitate presentations and review of final asset with client and provide recommendations pertaining to budget, timing, production, etc.
- Identify out-of-scope activities
- Manage the financial tracking process for the project (create job status report, attend accounting meetings, maintain the estimate by reallocating hours as necessary, flag overages, identify delays that may affect budget, etc.)
- Takes ownership of and enforces agency processes by providing meaningful feedback to all teams
- Analyzes and recommends process improvements to enhance efficiency, including systems and/or software recommendations
- Tactful, yet assertive communication style; able to foster positive relationships with agency teams
- Provides meaningful performance input for other employees in all departments
- Maintains a high level attention to detail
- Maintains a professional and positive attitude
- Seeks out additional opportunities to expand experience and cultivate expertise
- Performs other duties as assigned
About you:
- Bachelor’s Degree required
- 2-5 years project or account management experience in Pharma agency environment
- Experience with timeline development and budget management required
- Ability to establish and build productive relationships with diverse personalities
- Must be self-motivated, professional, detail-oriented and possess excellent communication skills
- Comfortable working under pressure within tight deadlines while maintaining a positive attitude
- Must have an enthusiastic desire to continuously learn, evolve and innovate
- PC, MS Office Suite software experience required
- Workfront and Jira experience required
What we can offer
You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind. Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year. We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.
Access free counselling through our employee assistance program and personalized health support. Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.
We encourage all applicants to read our candidate privacy notice before applying to Avalere Health.
Skills
As published by lever · 5 questions · 2 written answers
Basics
Preferred location, Resume/CV, Full name, Pronouns, Email, Phone, Current location, Current company, What gender do you identify as?, Which of the following best describes your sexual orientation?, Which option best describes your ethnic group?, Do you have any caring responsibilities?If yes, please select all that apply. This question asks if you look after or give any help or support to anyone because they have a long-term physical or mental health condition or illness, or problems related to old age. Please exclude anything you do as part of your paid employment., Which type of school did you attend for the most time between the ages of 11 and 16?, I agree for Avalere Health to collect this information for the D&I purposes stated above. The information collected is optional and you can answer ‘prefer not to say’ should you wish. All data collected is anonymized. You can find the link to the candidate privacy notice below, at the bottom of the job advert, or on our website footer.
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- How did you hear about us? optional
- Will you now, or in the future, require sponsorship for employment visa status?
- I acknowledge and understand that consideration for employment is contingent upon the results of a pre-hire reference check and a background check. Should I be considered as a finalist for this position, I authorize Avalere Health (“the Company") to investigate all statements made within this online application, or statements made verbally throughout the course of the hiring process. I acknowledge that I have been advised that Veremark a 3rd party for Avalere Health will ascertain information regarding my background to determine acceptability.
Written answers (2)
- What is your preferred name?
- Do you require any adjustments or accommodations to participate in our recruitment process? If yes, please specify. optional